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Admin & Compliance Officer

Today 2026/07/15
Featured
AED 1,852 - AED 3,704
Full time · Entry level
10-49 Employees · Distribution, Supply Chain & Logistics

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Job description

Location: Sharjah, UAE

Department: Administration / Management

Report to: General Manager / Founder

Job Summary

We are looking for an HR, Admin & Compliance Officer to support daily HR administration, company documentation, employee records, internal policy execution, and basic compliance matters.

This role is not only about recruitment. The main purpose of this position is to help the company build and maintain a clear, organized, and compliant internal management system.

Key Responsibilities

HR Administration

  • Handle employee onboarding, offboarding, probation, leave, attendance, and basic HR procedures;
  • Maintain employee records, including passports, visas, Emirates IDs, labor contracts, insurance documents, and related files;
  • Track attendance, leave, overtime, absence, lateness, and disciplinary records;
  • Assist in recruitment, including job posting, CV screening, interview arrangement, and interview record preparation;
  • Follow up on probation reviews and employee performance records.

Administration

  • Support daily office and warehouse administration;
  • Manage office supplies, company assets, keys, access cards, accommodation, transportation, and basic staff facilities;
  • Prepare and issue internal notices, announcements, and administrative documents;
  • Maintain proper filing, scanning, naming, and archiving of company documents;
  • Assist management in enforcing company rules and internal policies.

Compliance & Documentation

  • Coordinate with PRO, government authorities, insurance providers, and external service providers;
  • Assist with visa application, renewal, cancellation, labor contract preparation, and related documentation;
  • Follow up on company license, employee visa, insurance, and other compliance documents;
  • Prepare company documents required by banks, government authorities, clients, or auditors;
  • Ensure all HR, admin, and compliance documents are complete, accurate, and traceable.

Policy Execution

  • Assist in implementing company rules, SOPs, attendance policy, leave policy, accommodation rules, and disciplinary procedures;
  • Record violations, follow up on corrective actions, and report serious issues to management;
  • Support the company in building standardized internal processes and written procedures.


Skills

Requirements

  • Minimum 2 years of experience in HR, administration, document control, compliance, or office management;
  • Good knowledge of basic HR procedures;
  • Strong document control and filing skills;
  • Good command of Microsoft Office, especially Excel and Word;
  • Good English communication and writing skills;
  • Detail-oriented, responsible, organized, and able to follow up until completion;
  • Able to enforce company policies professionally.

Preferred Qualifications

  • UAE working experience;
  • Familiar with UAE visa, labor contract, insurance, and PRO procedures;
  • Experience in logistics, warehousing, delivery, e-commerce, or trading companies;
  • Experience in document control, project administration, or compliance filing;
  • Chinese, Arabic, Urdu, or Hindi language skills are an advantage.

Ideal Candidate

The ideal candidate should be organized, detail-oriented, responsible, and firm in policy execution. This role requires someone who can manage documents properly, follow up on tasks, communicate clearly, and help the company build a more standardized management system.


This job post has been translated by AI and may contain minor differences or errors.

Preferred candidate

Career level
Entry level
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