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Accounts Executive - I2P

30+ days ago 2026/04/23
Full time
500 Employees or more · Accounting
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Job description

Overview Of The Role:


  • The Invoice Validator is a critical role within the Accounts Payable Shared Services Center, focusing on ensuring the accuracy, completeness, and VAT compliance of all received invoices. This position is essential for maintaining documentation control, coordinating with external storage partners, and supporting operations to ensure timely processing and adherence to both internal and external compliance requirements. Success in this role is reflected in the effective management of invoice validation processes and seamless coordination with stakeholders to support the overall functionality of the APSSC.


What You Will Do:


Invoice Validation & Indexing


  • Validate scanned invoices daily, ensuring completeness and VAT compliance.
  • Index invoices in OpenText/VIM and reject non-VAT compliant invoices when required.
  • Review and action all PRT rejections through VIM Analytics and perform OAWD daily.


Documentation Handling & Tracking


  • Download batch numbers from VIM (PRT & PAD), coordinate with InfoFort for physical collection, and prepare cartons weekly.
  • Track document movement with InfoFort until cartons are restored to the warehouse.
  • Verify invoices from InfoFort monthly and coordinate with Group Admin for LPO/GRN/Payment creation.
  • Maintain inventory of scanning-related consumables (ribbons, barcode stickers, InfoFort cartons).
  • Download Utility invoices from the supplier portal as per the available list.


Skills

Required Skills To Be Successful:


  • Strong proficiency in MS Excel.
  • Familiarity with document management systems.
  • High attention to detail.
  • Ability to read and verify supporting documents (LPO, GRN, receipts).


What Qualifies You For The Role:


  • Diploma or Bachelor's degree in Accounting, Finance, or related field.
  • 1-3 years of experience in Accounts Payable or Shared Services.
  • Experience with OpenText VIM, SAP, or similar systems preferred.
  • Knowledge of VAT rules and invoice compliance requirements.


This job post has been translated by AI and may contain minor differences or errors.
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