Job description
The incumbent is accountable for managing the full spectrum of accounts receivable functions, including account opening, transaction posting, invoice verification, collections, reporting, and reconciliation.
Account Opening:
- Open a customer account in Zahrawi’s ERP system as per the opening request form, including the necessary documents from the customer (customer contract, trade license, etc.).
- Responsible to keep separate filing for all supporting document of customer account.
Transaction Posting:
- Post collection receipts as per Invoice detail.
- Post Journal Vouchers for Debit/Credit note and ensure that they match the customer invoices, penalty & bank charges.
- Allocate all returns and penalties for the Sales team.
Process & Verification:
- Check & verify all sales invoices on Zahrawi’s ERP system every month.
- Verify & manage Zahrawi’s receipt books, PDC and current received check.
- Create an Export Letter of Credit (LC) to be sent to the customer.
- Send the statement of account to the customers and follow up regarding collection.
- Reconcile & clean up all customer advance account.
- Prepare three Dunning letters and other documents to send to customers in cases of non-payment and block the account as per the instructions given during the collection meeting.
- Prepare Proforma Invoice discounting to be sent to the bank to balance the cash flow.
- Manage the stock take annually.
Reporting & Analysis:
- Complete month end posting before closing calendar date.
- Prepare a special schedule for write off invoices to get the manager’s approval as per the approval matrix.
- Update the Accounts Receivable report with the reason for the delay in receiving the invoices.
- Prepare reports such as daily update collection report, monthly AR aging report for the assigned region as well as bad debts provision, monthly schedule for customer advance, region’s monthly collection etc. to be sent to the Management team.
- Prepare the Accounts Receivable Aging Report and send it to the Line Manager of the respective region.
- Assist with all requirements requested by the Auditing team.
- Prepare the Balance Sheet schedule
- Maintain accurate Fixed Assets schedule and prepare updated monthly reports.
- Prepares monthly reports and follow up with the team for timely updates.
Collection:
- Visit the customers on a regular basis to get an update on the status of the collections.
- Follow up for an update on the collections.
- Coordinate with the Accountants in the assigned region for monthly reports and collection updates.
This job post has been translated by AI and may contain minor differences or errors.
