Sr. Bid Specialist

What you will be doing

* Assist in preparing financial schedules and supporting documentation under the direction of the Bid Manager.
* Assist in Go / No‑Go assessments by analysing scope, workload, risks, market conditions, and submission constraints.
* Assist with the handover of awarded bids to Operations and Project Teams, ensuring documentation and background information are complete and accurate.
* Contribute to the development of opportunity storyboards, win themes, and value propositions aligned to the Bid Manager’s overall bid strategy.
* Coordinate bid team activities, deadlines, and deliverables, ensuring effective collaboration and stakeholder engagement.
* Coordinate inputs from technical, commercial, and functional stakeholders to ensure complete, high‑quality, and timely proposal content.
* Coordinate with Marketing and Graphic Design teams to ensure proposals are visually clear, professional, and aligned with brand standards.
* Draft and review proposal sections (methodologies, management approaches, CVs, company profiles, execution plans, etc.) ensuring clarity, relevance, and compliance.
* Ensure governance requirements, approvals, and internal processes are followed throughout the bid lifecycle.
* Liaise with JV partners, associates, and sub‑consultants to gather inputs and support responsibility matrices and teaming arrangements.
* Identify bid risks and issues, support mitigation planning, and ensure risks are logged and tracked.
* Ensure proposal responses are criteria‑driven, auditable, and fully compliant with RFP requirements.
* Maintain organised bid records, templates, and lessons learned for continuous improvement.
* Organise and support round‑table meetings, reviews, and internal bid workshops.
* Review RFPs / ITTs to identify requirements, submission instructions, risks, and evaluation criteria; prepare compliance matrices and trackers.
* Review layout, graphics, diagrams, and formatting to improve readability and impact of submissions.
* Source and validate labour rates, man‑month estimates, and cost build‑ups, challenging assumptions where required.
* Support preparation of financial strategies, pricing inputs, and commercial assumptions in coordination with Finance, HR, and Center of Excellence.
* Support responses to client clarifications and post‑submission queries.
* Support the Bid Manager in managing the full bid lifecycle, including RFP review, pre‑tender activities, bid preparation, submission, post‑submission clarifications, and handover to Operations.

Required Experience

* 10 - 15 years of experience in bid / proposal management within the Architecture, Engineering, Construction, or Consultancy sector.
* Experience working on complex, competitive tenders, ideally within the Middle East market.
* Proven experience supporting large, multi‑stakeholder bids and proposal submissions. 


Education

* Graduate degree in Engineering, Architecture, Construction Management, Business, or related discipline. 


Certifications & Memberships

* Membership of professional institutes or continued professional development in bid management, project management, or commercial disciplines is desirable.

Essential Skills

* Strong understanding of the bid lifecycle and proposal best practices.
* Excellent written and verbal communication skills in English, Arabic is an advantage.
* Strong analytical and commercial awareness.
* Ability to manage multiple deadlines in a high‑pressure environment.
* Highly organised, detail‑oriented, and process driven.
* Strong stakeholder coordination and collaboration skills.
* Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
* Proactive, solution‑oriented, and motivated by bid success.