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Executive Secretary

30 days ago 2026/05/17
Full time · Mid career · 5+ Years of Experience
100-499 Employees · General Engineering Consultancy - Construction & Building

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Job description

Duties and Responsibilities:

  • Maintains calendars; types daily schedule; schedules appointments, etc.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
  • Assist in planning and preparations for meetings, conferences and conference telephone calls.
  • Assist in customer service, follow up for the sales representatives, and replace a procurement officer when required.
  • Make business travel arrangements for executives.
  • Develop a communications channels with internal and external staff and clients.
  • Performs responsible and complex administrative and secretarial duties.
  • Type reports, memos, letters and other documents using relevant computer software in English and Arabic.
  • Translate a variety of reports into English and Arabic.
  • Editing/Proofing Shorthand/Speed writing.
  • Maintains personnel files and time sheets.
  • Sets up and maintains filing systems.

Skills

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Self-driven, results-oriented with a positive outlook, and a clear focus on high quality and business profit.
  • Well-presented and businesslike, sufficiently mobile and flexible.
  • Mature, credible, and comfortable in dealing with senior big company executives.
  • Able to communicate and motivate via written media with presentations skills.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Must be an excellent face-to-face and telephone communicator.
  • Ability to communicate effectively, both orally and in writing.
  • Keen for new experience, responsibility and accountability.
  • Excellent communication and relationship building skills.
  • Must be adept in use of MS Office, Internet and email.
  • Ability to create, compose and edit written materials.
  • Able to get on with others and be a team-player.
  • Well organized, communicative and dedicated.
  • Ability to coordinate and organize meetings.
  • Must be mature and domestically secure.
  • Ability to analyze and solve problems.
  • Ability to think outside the box.
  • Excellent command of Arabic & English.
  • Computer and presentation skills.


Experience in related filed is a must.

This job post has been translated by AI and may contain minor differences or errors.

Preferred candidate

Years of experience
5+ years
Residence location
Kuwait
Degree
Bachelor's degree / higher diploma
Career level
Mid career
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