Bayt.com
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Admin / Project Assistant

30+ days ago 2025/07/28
Full time
1-9 Employees · Human Resources Outsourcing

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Job description


  • Key Responsibilities:Provide administrative and clerical support to the Project Management team and management.
  • Coordinate and organize project documentation, reports, and schedules.
  • Prepare correspondence, memos, and presentations as needed.
  • Maintain and update internal databases, files, and records.
  • Assist with basic accounting tasks such as invoice tracking, petty cash management, and expense reports.
  • Liaise with suppliers, subcontractors, and consultants for administrative follow-up.
  • Handle telephone calls, emails, and visitors professionally and efficiently.
  • Support project site operations with logistical and documentation needs when required.
  • Manage office supplies inventory and place orders when necessary.
  • Assist in scheduling meetings, appointments, and travel arrangements.
  • Ensure smooth day-to-day operations at the front desk (when required), including welcoming guests.
  • Maintain confidentiality and ensure the security of sensitive company information.


Skills

  • Required Qualifications and Skills:Minimum 3 years of proven experience in an administrative or project assistant role within Dubai, UAE.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Familiarity with AutoCAD (basic level) is a plus.
  • Basic knowledge of accounting and financial principles.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills in English.
  • Ability to work under pressure and meet deadlines.
  • Proactive, reliable, and able to work independently.
  • Presentable, professional, and customer-service oriented.


  • Additional Requirements:Must be based in Dubai or willing to relocate immediately.
  • Available to join within a maximum of 30 days.


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