Purchasing Logistics Admin Staff

Job Purpose

Responsible for managing integrated logistics and purchasing activities, including processing Purchase Orders, converting them into Sales Orders, scheduling and monitoring deliveries, managing vendor relationships, and handling the end-to-end purchasing process to ensure all operational needs are fulfilled efficiently and accurately.

Key Responsibilities

A. Logistic Responsibilities

• Process, verify, and input Purchase Orders based on customer requirements.
• Convert Purchase Orders into Sales Orders according to production capacity and product availability.
• Plan and schedule deliveries based on warehouse stock and production schedules.
• Ensure smooth delivery processes and timely receipt of goods by customers or sub-distributors.
• Coordinate with shipping vendors regarding vehicle type, availability, and delivery schedules.
• Input and maintain vendor master data and shipping rates in the Oracle system.
• Conduct stock opname (inventory check) of logistic assets and ensure accurate data records.
• Calculate warehouse occupancy rates to optimize manpower and working hours.

B. Purchasing Responsibilities

• Process Purchase Requests (PR) into Purchase Orders (PO).
• Source, evaluate, and manage suppliers for goods and services needed by the company.
• Negotiate pricing, quality, and lead time with vendors.
• Ensure purchased goods/services meet specifications and are delivered on time.
• Monitor PO status until goods are received by the relevant departments.
• Maintain and update vendor database regularly.