Procurement Manager

Job Summary:

The Procurement Manager is responsible for overseeing procurement activities and ensuring effective and efficient procurement and delivery planning. 

Strategic / General Duties and Responsibilities:

• Develop the procurement department’s annual budget and ensure all employees are working towards achievement of the department’s goals and objectives within the assigned budget by setting the required targets and responsibilities for the department staff.
• Develop the Annual procurement plan and capture procurement intensions for the forthcoming years high and low workload periods and avoid sudden shortages or excess items or services
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Craft negotiation strategies and close deals with optimal terms
• Partner with stakeholders to ensure clear requirements documentation
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Assess, manage and mitigate risks
• Seek and partner with reliable vendors and suppliers
• Determine quantity and timing of deliveries
• Review the operating results of the procurement department and compare them to established objectives and goals, and follow-up to ensure appropriate measures are taken to correct unsatisfactory results

Operational Duties and Responsibilities:

• Manage and optimize the following specific processes:
• Receiving Purchase Requisitions (PR’s)
• Creating Request for Quotations (RFQ’s)
• Maintaining Vendor Quotations
• Maintaining Vendor Lists and Prices
• Negotiation Vendor Quotations
• Creating Purchase Orders (PO’s)
• Vendor Selection in (coordination with the concerned department)
• Establish and maintain a Vendors Management system which should include all information related to all vendors that company work with. 
• Develop and maintain positive relationships with suppliers, to ensure smooth operations and benefit from deals.
• Purchase Orders (PO’s), Request of Quotations (RFQs), and any other related documents to ensure they comply with company policies and procedures and communicate with Stores Manger/supervisor to manage inventory levels and assist in achieving precise re-order point.
• Ensure the completeness of the (PO) related documents by ensuring that each (PO) is accompanied by an approved requisition document, a quotation analysis and other supporting documents (i.e. original quotations, special agreements with Vendors, etc…)
• Maintain purchasing documentation in order to provide accounting with the necessary information for invoicing.
• Evaluate the letter of credit and collaborate with Finance Department to ensure timely financial obligations avoiding any delays due to late payments for procured items.
• Ensure that the price list of items from vendors is regularly updated in the system to maintain accuracy as per the PR’s and the PO’s.
• Participate in negotiations with vendors to determine the most suitable vendor in terms of price, quality and service level as per company policies and procedures.
• Monitor the purchasing process to ensure receipt of accurate items as per PO’s.