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Executive Secretary

15 days ago 2025/08/21
Full time · 1-3 Years of experience
500 Employees or more

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Job description

To perform all administrative and clerical duties that support the Chief Legal Officer by coordinating official communications, organizing meetings and appointments, and handling correspondence and documents, thereby ensuring high efficiency and strict confidentiality in operations.

Key Responsibilities and Duties:

  • Organize the CLO’s schedule and fully coordinate meetings and official appointments.
  • Receive visitors and delegations and coordinate reception procedures in accordance with approved protocols.
  • Draft and prepare official letters and correspondence in both Arabic and English, as instructed.
  • Organize and securely file documents in accordance with the company's information retention policies.
  • Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
  • Coordinate travel arrangements, bookings, and official mission expenses for the CLO.
  • Prepare meeting minutes and follow up on the resulting decisions and recommendations.
  • Handle incoming and outgoing communications, including managing official email correspondence.
  • Perform other administrative tasks as assigned within the scope of the role.

Qualifications and Requirements:

  • Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
  • Minimum of 5 years of relevant experience, including 2–3 years in legal departments within the corporate sector.
  • Proficiency in computer use and Microsoft Office applications.
  • Advanced proficiency in both Arabic and English (spoken and written).
  • Excellent communication, organizational, and interpersonal skills with all organizational levels.
  • Strong commitment to confidentiality and professionalism.
  • Proficiency in preparing professional presentations.
  • Ability to design basic office visuals and layouts (if required).

Required Behavioral Competencies:

  • Punctuality and commitment to deadlines.
  • Courtesy and professionalism in dealing with others.
  • Ability to work under pressure.
  • Accuracy and attention to detail.
  • Strong time management and prioritization skills.


Preferred candidate

Years of experience
Min: 1 Max: 3
Residence location
Saudi Arabia
Degree
Bachelor's degree / higher diploma
Major
Administration And Business Administration

Saeed R Al-Zahrani Corp. SRACO, founded in 1982, is one of the oldest established independent companies in Saudi Arabia. Headquartered in Dammam, SRACO has offices in Riyadh and Jeddah. As a conglomerate, SRACO has a workforce of over 3500 employees gainfully employed throughout the Kingdom. SRACO has a Consulting Group providing consulting services in the field of software engineering. We are proud to be one of the prime contracting companies providing services to Saudi Aramco, the largest oil producing company in the world. SRACO was established in acknowledgement of modern information systems required for an efficient and effective operation of the rapidly growing requirements of industries and Government institutions in the Kingdom of Saudi Arabia. Right from inception, SRACO has demonstrated its professionalism by building an impressive customer base over the years and establishing business ties with major international companies.

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