Executive Secretary

To perform all administrative and clerical duties that support the Chief Legal Officer by coordinating official communications, organizing meetings and appointments, and handling correspondence and documents, thereby ensuring high efficiency and strict confidentiality in operations.

Key Responsibilities and Duties:

• Organize the CLO’s schedule and fully coordinate meetings and official appointments.
• Receive visitors and delegations and coordinate reception procedures in accordance with approved protocols.
• Draft and prepare official letters and correspondence in both Arabic and English, as instructed.
• Organize and securely file documents in accordance with the company's information retention policies.
• Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
• Coordinate travel arrangements, bookings, and official mission expenses for the CLO.
• Prepare meeting minutes and follow up on the resulting decisions and recommendations.
• Handle incoming and outgoing communications, including managing official email correspondence.
• Perform other administrative tasks as assigned within the scope of the role.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
• Minimum of 5 years of relevant experience, including 2–3 years in legal departments within the corporate sector.
• Proficiency in computer use and Microsoft Office applications.
• Advanced proficiency in both Arabic and English (spoken and written).
• Excellent communication, organizational, and interpersonal skills with all organizational levels.
• Strong commitment to confidentiality and professionalism.
• Proficiency in preparing professional presentations.
• Ability to design basic office visuals and layouts (if required).

Required Behavioral Competencies:

• Punctuality and commitment to deadlines.
• Courtesy and professionalism in dealing with others.
• Ability to work under pressure.
• Accuracy and attention to detail.
• Strong time management and prioritization skills.