Office Manager

Job Summary

The Office Manager is responsible to support Company operations by maintaining office systems and supervising staff, ensuring that the office runs smoothly and effectively by meeting day to day requirements of the department.

Job Responsibilities 1

Oversee daily office operations, including managing administrative staff, assigning tasks, and ensuring smooth workflow.

Develop and implement office policies and procedures to maintain efficient and organized operations.

Coordinate office activities, such as meetings, appointments, and events, and manage calendars for senior staff.

Maintain office supplies inventory, anticipate needs, and order supplies as necessary to ensure uninterrupted operations.

Handle correspondence, emails, and phone calls, and ensure timely and professional responses to inquiries.

Manage office budgets, expenses, and invoices, and track expenditures to ensure adherence to financial policies.

Supervise office maintenance, including facilities management, equipment maintenance, and repairs.

Oversee the onboarding and training of new administrative staff, and provide ongoing support and guidance.

Ensure compliance with Company policies and procedures, as well as legal and regulatory requirements.

Serve as a liaison between management and staff, and facilitate communication to foster a positive and productive work environment.

Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Responsibilities 2

Additional Responsibilities 3

Job Knowledge & Skills

Knowledge in office administration.

Knowledge and experience in delegation of authority and responsibility.

Knowledge of Information gathering and monitoring.

Excellent working knowledge of English (oral and written)

High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.).

Knowledge of Arabic Language is an advantage.

ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 8 year(s) working experience, 5 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies
Resilience
AI Fluency
Quality
Leadership
Adminstrative Services L3
General Inventory Management L3
Document & Record Control L3
Asset Protection Best Practices L3
Agility
Data Administration L3


Education
Bachelor's Degree in Business Administration or any related field