Document Controller Accounts Assistant

ob Summary

This dual role manages daily financial transactions and maintains organized project documentation.

Key Responsibilities

Accounting Duties

• Record daily financial transactions in accounting software.
• Prepare invoices, purchase orders, and expense reports.
• Process accounts payable and accounts receivable transactions.
• Assist with monthly bank reconciliations and statements.
• Maintain accurate digital and physical financial ledgers.
• Support senior accountants during year-end audit preparation.

Document Control Duties

• Archive project documents, drawings, blueprints, and contracts.
• Maintain structured filing systems for quick data retrieval.
• Track document revisions to ensure latest version control.
• Distribute updated documents to internal team members.
• Review incoming paperwork for accuracy and completeness.
• Enforce company document retention and security policies.

Skills and Qualifications

• Degree or diploma in Accounting, Business, or Finance.
• Minimum 2 years of experience in similar hybrid roles.
• Proficiency in accounting software like Tally, QuickBooks, or SAP.
• Mastery of document management tools like Aconex or SharePoint.
• Intermediate to advanced skills in Microsoft Excel.
• High attention to detail for spot-checking financial numbers.
• Strong written communication skills for professional email correspondence.