About the job

Company Description Oman Global Trading and Investment LLC is a Muscat-based company engaged in diverse trading and investment activities across local and regional markets. The organization focuses on building strong supplier and partner relationships to support sustainable growth and competitive procurement practices. It emphasizes operational efficiency, compliance with local regulations, and responsible sourcing. Team members are encouraged to contribute ideas, support continuous improvement, and help strengthen the company’s position in the market.

The Procurement Specialist is responsible for executing the end-to-end procurement cycle for Oman Global’s Procurement business unit — from sourcing and supplier qualification through purchase order management, logistics coordination, and trade-finance documentation. The role holder supports the supply of industrial and engineering equipment to the Group’s clients and internal entities, ensuring that goods are sourced competitively, delivered on time, and supported by correct commercial and banking instruments. A key dimension of the role is the preparation and management of trade-finance instruments — in particular Letters of Credit (LC) and Bank Guarantees (BG) — in coordination with the Finance function and the Group’s banking partners. The Specialist works closely with suppliers, freight forwarders, customs brokers, and internal stakeholders to deliver reliable, cost-effective, and compliant procurement outcomes.

DUTIES & RESPONSIBILITIES

1. Sourcing & Supplier Management (30%)

• Identify, evaluate, and qualify suppliers for industrial and engineering equipment, spare parts, and services across the unit’s product categories.
• Issue Requests for Quotation (RFQs), obtain competitive quotes, and prepare comparative bid analyses for management review and approval.
• Negotiate pricing, payment terms, delivery schedules, and warranty conditions with local and international suppliers.
• Maintain an approved supplier database, monitor supplier performance, and support periodic supplier evaluation and development.
• Ensure all sourcing activity complies with the Group’s procurement policy, delegation of authority, and approval thresholds.

2. Purchasing & Order Management (25%)

• Convert approved purchase requisitions into accurate purchase orders, ensuring correct specifications, quantities, pricing, Incoterms, and delivery terms.
• Track open orders from placement to delivery, proactively following up with suppliers to prevent delays.
• Verify supplier invoices and delivery documentation against purchase orders and goods received, and resolve discrepancies.
• Maintain complete and auditable procurement records, including requisitions, quotations, approvals, and correspondence.
• Coordinate with internal stakeholders to confirm technical requirements and clarify specifications before order placement.

3. Logistics & Shipment Coordination (20%)

• Coordinate inbound logistics with freight forwarders, shipping lines, and customs brokers to ensure timely and cost-effective delivery.
• Arrange and verify shipping documentation, including bills of lading, packing lists, certificates of origin, and commercial invoices.
• Monitor shipments in transit, manage delivery schedules, and coordinate customs clearance and final delivery to site or warehouse.
• Optimise freight cost and consolidation where possible, and minimise demurrage, detention, and storage charges.
• Liaise with warehouse and stores teams to confirm receipt, inspection, and acceptance of delivered goods.

4. Trade Finance & Banking (15%)

• Prepare and coordinate the issuance of Letters of Credit (LC), ensuring terms align with the purchase contract and supplier requirements.
• Prepare and manage Bank Guarantees (BG), including bid bonds, performance guarantees, and advance payment guarantees, in coordination with Finance.
• Review LC and BG drafts for accuracy, check documents against credit terms, and work to ensure discrepancy-free presentations.
• Liaise with banks and the Finance function on amendments, expiries, and the release or cancellation of trade-finance instruments.
• Maintain a tracker of all active LCs and Bank Guarantees, monitoring values, validity dates, and renewal or release actions.

5. Coordination, Compliance & Reporting (10%

• Maintain accurate procurement data and prepare periodic reports on purchasing activity, supplier performance, and cost savings.
• Ensure procurement and trade-finance activities comply with applicable Omani regulations, internal controls, and AML/KYC requirements.
• Support internal and external audits by providing complete procurement and documentation trails.
• Coordinate cross-functionally with Finance, Logistics, Stores, and end-user departments to ensure smooth procurement execution.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Supply Chain Management, Business Administration, Commerce, Engineering, or a related field.
• Minimum 5 years of relevant experience in procurement, purchasing, or supply chain, preferably within trading, industrial, or oil & gas sectors.
• Practical, hands-on experience with trade-finance instruments, specifically the preparation and handling of Letters of Credit (LC) and Bank Guarantees (BG).
• Working knowledge of Incoterms, international shipping documentation, and customs clearance procedures.
• Proficiency in Microsoft Excel and experience using an ERP procurement module (e.g., Odoo, SAP, or similar).
• Strong negotiation, supplier management, and coordination skills.
• Fluency in English (mandatory); Arabic proficiency is an advantage.