Secretary

Job Purpose

Provide secretarial, clerical and administrative support to the top management such as organizing meetings, maintaining records, drafting documents, etc. and act as point of contact with other departments.

• Organize meetings, communicate agenda and maintain minutes of the meeting.
• Act as point of contact with other departments regarding any inquiry.
• Draft and follow-up with internal and external correspondence.
• Draft reports, letters, memoranda, forms and other documents.
• Proof-read documents and letters before they are being sent from the department.
• Maintain contact details and addresses of department contacts.
• Coordinate any reports or forms the department receives and obtain the required approval from the management. 
• Answer inquiries/calls or refer them to the suitable person.
• Preparing presentations.
• Maintain filing system for all documents and correspondence.
• Maintain required office supplies and initiate necessary requisitions for department.