Bid Manager

MAIN PURPOSE OF JOB

To manage teams to undertake the development and implementation of Proposals and Tenders and build partnerships with

clients to meet needs and objectives in order to facilitate the securing of new and future projects for the Company.

JOB OBJECTIVES

1. To ensure that scope is clearly identified and complied with in respect to commercial, technical & contractual

requirements.

2. To identify and develop alliances with Engineering Consultants and to meet with clients, represent the Company at

pre-tender meetings for tender clarification, negotiation and optimization of work scope.

3. To understand and identify the scope, terms and conditions of the Request for Proposal (RFP) and determine the risks

and contingencies through structured risk analysis and to manage the delivery of Proposals that meet the objectives of

the RFP.

4. To review developed estimates based on historical data, take offs, vendors, subcontract proposals, site conditions,

client’s expectations and requirements.

5. To manage teams to develop tenders and bids for future work for the Company and to directly ensure all tender and

contract development activities are in accordance with company procedures

6. To contribute data to recommendation of Bid / No Bid based on schedule restraints, incompatibility with strategic

objectives, risk profiles and advise Department management on proposal status, bidding strategy and price

7. To coordinate work with operations and other support services to develop direction and guidelines for preliminary and

final operations Project Execution Plan (PEP) to ensure schedules, critical milestones and procurement deliverables are

met, according to tender requirements

8. To interface with EPC contractors, PMC contractors and Sub contractors on scope and pricing issues as a

representative of the Company and to develop and hand over to Operations complete packages to build awarded

projects including budget

9. To prioritize and determine existing and future resources and personnel requirements in order to meet current and

projected workloads and demands.

10. To review tender documentation and identify the key elements of the proposal in accordance with Company policies &

procedures and commercial best practice

11. To communicate efficiently and effectively with the Department Manager as required to bring clarity to new proposals

12. To thoroughly review estimates and costs with the Department Manager prior to a proposal being submitted

13. To submit authorised Technical and Commercial proposals to clients including the applicable list of deviations in the

clients' required format

14. To maintain up-to-date knowledge regarding the execution efficiency and difficulties faced by current Company

projects for use in future tenders

15. To maintain up-to-date commercial knowledge of the local market including, tender results and competitor price levels

16. To invite quotations and offers & prepare technical comparison for all offers from Suppliers and Subcontractors and to

select one of them.

17. To clarify doubts in tenders through written communication with client for any missing information.

18. To Prepare & Estimate man-hours, deployment schedules, equipment required & project schedule for the project by

discussing with clients, vendors, personnel in other departments or Construction Engineers.

19. To prepare and maintain a directory of suppliers, contractors & sub-contractors

ESSENTIAL WORK ACTIVITIES

 Reviewing / Evaluating  Assessing / Evaluating

 Planning  Problem Solving / Designing

 Representing / Selling  Integrating / Coding / Estimating

 Controlling / Directing  Checking

SAFETY AND QUALITY RESPONSIBILITIES

 Maintain standards of safety and comply with Company’s Health, Safety and Environment

Management System requirements.

 Take reasonable care of own health and safety and that of others in the workplace.

 Follow and maintain Company Standards of Quality in accordance with Company Quality

System requirements