Logistics & Operations Specialist

We are currently seeking a Logistics and Operations Specialist to join our growing team and manage

end-to-end shipment operations. The ideal candidate is someone highly organized, detail-oriented, and

an effective communicator—capable of coordinating seamlessly with international offices, clients, and

vendors.

Key Responsibilities:

Shipment Coordination & Execution:

• Review and verify order details to ensure accuracy and completeness.
• Coordinate with suppliers, warehouses, and transport partners to follow up on cargo production and loading schedules.
• Arrange and manage transport bookings with freight forwarders and/or carriers, ensuring timely and accurate follow-up on cargo readiness and loading schedules.

Documentation & Compliance:

• Draft, review, and finalize all shipping documents, including but not limited to commercial invoices, packing lists, bills of lading, and certificates of origin.
• Submit documentation to shipping lines, banks or authorities as needed (e.g., for Letters of Credit, EUR1, etc.).
• Ensure full compliance with international trade regulations, country specific customs requirements and incoterms.
• Maintain accurate records and files of shipments for reporting and audits.

Communication & Client Support:

• Serve as a liaison between international internal teams, suppliers, and logistics providers.
• Communicate regularly with clients regarding shipment status, expected arrival times, and any disruptions.
• Respond to client inquiries and provide prompt resolution to logistics-related issues.
• Maintain clear and professional communication.