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Sales Administrator

30+ days ago 2026/05/09
AED 3,704 - AED 5,556
Full time · Mid career · 2 - 10 Years of Experience
100-499 Employees · Accounting

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Job description

We’re hiring a Sales Administrator to support our day-to-day office operations and keep our sales function running smoothly behind the scenes. This is a hands-on role that blends office administration + sales support, with a strong focus on email marketing coordination, CRM/admin tasks, and keeping the team organised.



Key responsibilities

Office & day-to-day administration

  • Support general office operations (scheduling, coordination, document handling, basic procurement/logistics)
  • Maintain organised digital filing (proposals, contracts, templates, client/candidate documentation)
  • Assist with internal coordination across the team (follow-ups, reminders, meeting prep)
  • Handle ad-hoc admin tasks to keep the office running efficiently

Sales administration & support

  • Support the sales team with pipeline administration (updating CRM, logging calls/meetings, tracking next steps)
  • Prepare and format sales documents (client proposals, capability decks, service summaries, rate cards—using existing templates)
  • Manage inbox hygiene and follow-up support (drafting responses, chasing outstanding actions, organising threads)
  • Track leads, outreach activity, and outcomes in simple weekly reporting

Email marketing & outreach support

  • Build, schedule, and manage email marketing campaigns (using templates and guidance provided)
  • Maintain email lists and segmentation (ensuring data is clean, accurate, and compliant)
  • Coordinate campaign calendars and ensure consistent outbound activity
  • Track performance metrics (open rates, replies, conversions) and share quick summaries

What we’re looking for

  • Proven experience in sales administration, office administration, or coordination (agency or B2B environment is a plus)
  • Comfortable supporting email marketing activity (campaign scheduling, list management, reporting)
  • Strong written English and professional email etiquette
  • Highly organised, detail-focused, and able to manage multiple moving tasks without dropping the ball
  • Confident with tools like Google Workspace / MS Office, spreadsheets, and ideally a CRM (HubSpot, Salesforce, Zoho, etc.)

Working style / traits that matter

  • Discreet and trustworthy (this role handles sensitive commercial information)
  • Proactive: spots gaps, follows up, closes loops
  • Calm under pressure, practical, and solutions-focused
  • Takes pride in keeping things tidy, accurate, and on time


Skills


  • Sales administration: CRM updates, pipeline tracking, follow-ups, keeping next steps/actions clean
  • Office administration: scheduling, document control, coordination, basic procurement/logistics support
  • Email marketing support: list management/segmentation, campaign scheduling, template formatting, basic performance reporting (opens/replies)
  • Strong written communication: professional email drafting, clear internal updates, confident follow-up messaging
  • Organisation & attention to detail: accurate data entry, tidy filing, version control, zero “dropped balls”
  • Time management: prioritising daily tasks, handling multiple requests, working to deadlines
  • Tools confidence: Google Workspace (Gmail, Docs, Sheets, Calendar) and/or MS Office; comfortable learning new systems fast
  • Spreadsheet skills: trackers, simple reporting, filtering/sorting, clean data handling
  • Process mindset: enjoys checklists/SOPs, improving how admin tasks are done, building repeatable routines
  • Stakeholder support: working with sales/leadership, coordinating across the team, polite persistence
  • Discretion & confidentiality: trusted with sensitive client/commercial information
  • Problem-solving: resourceful, figures things out, escalates issues early with options/solutions


This job post has been translated by AI and may contain minor differences or errors.

Preferred candidate

Years of experience
2 - 10 years
Residence location
Dubai, United Arab Emirates
Career level
Mid career
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