Office Administrator

Laureate Properties is looking for a highly capable Office Administrator who combines AI-driven operational efficiency with strong knowledge of Dubai real estate regulations, HR processes, and basic accounting functions including VAT and UAE Corporate Tax compliance.

This is a hybrid operations role designed for a fast-scaling real estate brokerage, requiring both digital intelligence (AI tools & automation) and administrative + financial discipline

Key Responsibilities

1. Office & Administrative Management

• Manage daily office operations, scheduling, correspondence, and internal coordination
• Maintain organized filing systems for contracts, client documents, and compliance records
• Coordinate office utilities, vendors, internet, DEWA, and operational services
• Support leadership with reports, documentation, and business coordination

2. AI & Digital Automation

• Use AI tools (ChatGPT, CRM AI features, automation platforms) to streamline workflows
• Automate repetitive admin tasks such as reporting, email drafting, follow-ups, and data entry
• Maintain CRM systems for lead tracking, pipeline visibility, and sales performance reporting
• Support digital transformation initiatives across sales and marketing departments

3. Dubai Real Estate Compliance & Legal Awareness

• Basic understanding of Dubai Land Department (DLD) processes and brokerage compliance
• Awareness of real estate laws, tenancy regulations, and transaction documentation requirements
• Assist in ensuring company operations follow UAE real estate regulatory frameworks
• Coordinate with brokers and management on contract and transaction compliance processes

4. HR & Talent Support

• Manage employee onboarding and offboarding processes
• Assist in visa documentation coordination and labor contract administration
• Maintain employee records and attendance tracking
• Support recruitment coordination for sales consultants and support staff
• Ensure HR policies and internal compliance procedures are followed

5. Accounting, VAT & Corporate Tax Support

• Assist in basic bookkeeping and financial record management
• Track office expenses, commissions, and operational costs
• Support VAT filing preparation and invoice organization in line with UAE regulations
• Basic understanding of UAE Corporate Tax (CT) compliance requirements
• Coordinate with external accountants for reporting, audits, and compliance submissions

6. Sales & Marketing Support

• Assist marketing team with AI-generated content for listings and campaigns
• Support Property Finder and CRM listing updates
• Help track marketing performance metrics (Facebook Ads, Property Finder leads, etc.)
• Ensure proper lead tagging, pipeline organization, and follow-up tracking

7. Reporting & Management Support

• Generate weekly and monthly operational reports using AI tools
• Maintain dashboards for leads, sales performance, and financial summaries
• Provide management with insights on operational efficiency and cost tracking
• Act as a central coordination point between sales, marketing, and leadership teams