Job description
Responsibilities
• Provide administrative support to Management and ensure smooth day-to-day office operations
• Manage calendars, meetings, and appointments for executives
• Coordinate meetings, internal events, and office activities
• Handle general employee inquiries regarding company policies and procedures
• Organize staff orientations, training sessions, workshops and activities
• Provide assistance when conducting staff performance evaluations
• Maintain and update office records, files, and documentation
• Monitor attendance records and support related administrative processes
• Handle daily employee requests, including coordination of visa and government-related processes
• Liaise directly with relevant government entities, service providers, and free zone authorities as required
• Assist in preparing reports, analysis, and documentation for management and audits
• Coordinate with internal departments to ensure efficient operations
• Perform other administrative and ad hoc duties as assigned
Requirements:
• Bachelor’s degree in Business Administration or related field
• Minimum 3 years of administrative experience in the UAE, preferably within a multinational company
• Familiarity with UAE labor practices and administrative procedures
• Hands-on experience handling visa processes, including Mainland and Free Zone regulations
• Knowledge of KSA labor law, HR practices, and visa/PRO processes is an advantage
• Strong command of written and spoken English (Arabic is a plus)
• Proficient in MS Office applications
• Strong organizational, multitasking, and time-management skills
• Excellent communication and interpersonal abilities
• Ability to work under pressure and meet deadlines
Aedas provides opportunities for long term career development with an expanding international practice. We offer attractive compensation and benefit package. Interested parties please send detailed CV, current and expected salary, and availability by clicking Apply now.
Aedas is an Equal Opportunity Employer
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