Events Coordinator

Opportunity #356

The Client:

A live communications agency, that provides fully integrated services enabling excellence in Advertising, Events, Public Relations, and digital and social media. They work on amazing campaigns work with high-profile government and private sector corporations globally. 

Job Requirements:

• Monitor event activities to ensure compliance with applicable regulations and laws, the satisfaction of participants, and resolution of any problems that arise.
• Confer with staff at a chosen event site to coordinate details.
• Inspect event facilities to ensure that they conform to customer requirements.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets, or review administrative procedures and event progress.
• Review event bills for accuracy, and approve the payment.
• Evaluate and select providers of services according to customer requirements.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Adhere to company policy and procedural guidelines.
• Maintain a safe and secure environment in accordance with company policy and legislative requirements.
• Maintain a safe and secure environment for self, staff, and customers.
• Support the Managing Director and the events team to communicate company information.
• Support all marketing strategies and present Company image/communications at all times.
• Liaise with the events team to ensure work is on schedule and delivered on time.
• Co-ordinate with the creative team in respect to the design, events signage, etc
• Assume responsibility for checking the accuracy of event operations are set up correctly