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About the Role: We are a family property management business establishing operations in Abu Dhabi. We are currently seeking a highly organized, proactive, and detail-oriented Administrative & Accounts Assistant to support our daily operations.
The ideal candidate will be a multi-tasker who thrives in a dynamic environment, capable of acting as the backbone of our office administration while independently managing basic financial, bookkeeping, and document control tasks.
Key Responsibilities:
Accounting & Financials:
• Manage day-to-day bookkeeping tasks, including accounts payable (AP) and accounts receivable (AR).
• Process and verify vendor invoices, purchase orders, and expense reports.
• Prepare and issue client invoices and follow up on outstanding payments.
• Reconcile bank statements and maintain accurate digital financial records.
• Assist in the preparation of documents for UAE VAT returns.
• Manage payroll processing in compliance with the UAE Wage Protection System (WPS).
• Maintain petty cash and track office expenses.
Office Administration & Document Control:
• Organize and maintain a highly structured digital and physical filing system for company documents, commercial contracts, and vendor agreements.
• Handle general office management tasks, including ordering supplies and coordinating with service providers.
• Manage incoming and outgoing correspondence (emails, letters, packages).
• Assist management with scheduling, basic data entry, and drafting business documents.
• Act as the primary point of contact for administrative inquiries.
Qualifications & Requirements:
• Experience: Minimum of 3 to 5 years of proven experience in a combined administrative and accounting role within the UAE. (Experience in manufacturing, industrial, or construction sectors is highly preferred).
• Accounting Knowledge: Strong understanding of basic accounting principles, UAE VAT regulations, and WPS.
• Software Proficiency: Hands-on experience with accounting software (e.g., Tally, QuickBooks, or Xero) and advanced proficiency in Microsoft Office (specifically Excel and Word).
• Organization Skills: Exceptional document management and record-keeping abilities.
• Language: Fluent in spoken and written English.
• Work Ethic: Proactive, self-motivated, and capable of managing tasks independently with minimal supervision
Accounting & Finance
• Full-cycle bookkeeping (Accounts Payable and Accounts Receivable).
• Experience processing industrial vendor invoices and raw material purchase orders.
• UAE payroll management and Wage Protection System (WPS) compliance.
• Preparation of UAE VAT documentation for FTA filing.
• Proficiency in standard accounting software (Tally, Xero, or QuickBooks).
Administration & Operations
• Strong document control for managing commercial contracts, facility leases, and compliance records.
• Advanced skills in Microsoft Excel (formulas, pivot tables, data tracking).
• Office procurement and daily vendor management.
• Professional written and verbal communication.
• High autonomy, requiring minimal supervision to keep daily operations running
You'll no longer be considered for this role and your application will be removed from the employer's inbox.