Unit Project Manager

JOB PURPOSE :Responsible for leading and managing the unit PM/PLs in the successful execution of Unit’s Projects according to the Projects Vision and Goals.

KEY ACCOUNTABILITIES

Contract Management:

• Ensures the effective implementation of the procedure by the unit PM/PLs and the bellow tasks are effectively implemented by them.
• Assure effective Contract Review, Contract Summary update and transfer of ownership from Proposals to Projects
• Reviews & challenges Internal Reports, Contract Summary Updates, Project KPIs report & Project Critique.
• Ensures the project’s ‘Letter of Good Performance’ is obtained and Client Satisfaction questionnaire is filled in.
• Ensures all Client’s claims for the projects of the unit are closed most cost effectively.
• Ensures Project risks are effectively identified and mitigated.

Order to Project Close Out:

• Ensures the implementation of the Projects Process by the Unit PM
• Ensures the availability of resources for the execution of Projects according to all the Procedures.

Issues (Risks, Claims, Complaints, NCRs, Lessons Learnt) & Improvement:

• Leading the implementation of “Issues & Improvement procedure” in their unit. Identifying and managing issues.
• Reviewing the validity of issues identified and involving the PQM as appropriate.
• Continuously Improving unit department performance.
• Contributing to the Root Cause Analysis and planning of project related improvement actions.
• Participates and represents the unit department during audits.

Project Planning and Control:

• Ensures the implementation of Project Planning and Control made by the unit PM/PLs also including LN updates.
• Gives priorities to Planning dpt. when excess of capacity.
• Reviews and resolves / mitigate issues in commitments with the PM

Reporting:

• Reports to the Geo market and Functional management.
• Escalates issues to the Geo market and Functional management.
• Submits Biweekly/Monthly Internal Reports to RPRJ, PQM and GMPRJ.

Communication management:

• Ensures the effective implementation of the ‘Interfaces Management Procedure’ by the unit PM

Interfaces management: Ensures the effective implementation of the procedure by the unit PM

• Ensures the application of Emails Distribution & Escalation Policy

Minutes of Meetings, Visit Reports & Correspondence:

• Ensures the implementation of the ‘Minutes of Meetings, Visit Reports & Correspondence procedure’ by the unit PM

Variations & Quotations:

• Ensures the implementation of the ‘Variations & Quotations procedure’ by the unit PM
• Approves the Variations according to the ‘Approval Authority Matrix’.

Projects Records Management:

• Ensures the implementation of the ‘Projects Records Management procedure’ by the unit PM
• Projects Records Management: He / She is responsible for assuring the availability of resources to the execution of this procedure.
• He / She is responsible for auditing the proper execution of this procedure.

Projects Document Control:

• Ensures the effective implementation of the procedure by the unit PM

Invoicing and Bonds IssueEnsures the effective implementation of the procedure by the unit PM

Dashboard:

• Responsible for Units PM/PLs activities regarding data maintenance and/or verification in the System.
• Controlling department performance through KPIs including Revenue, Gross Profit, Committed Stock, Backlog, On time Performance, Project Status Control,
• Reports on the basis of Dashboard.

Project Close Out:

• Ensures the effective implementation of the procedure by the unit PM

Appraisals, Recruits and people management:

• Evaluation of Unit PM/PLs capacity versus Backlog, Budget, and Forecast.
• ATR initiation and expediting.
• Candidates interviews and selection for recruitment.
• PMDP appraisals and next year objectives setting.
• Unit PM training.
• Unit PM vacation planning.

Project Management assignmentsAssigns Project managers and leaders to projects.

• Him/herself can manage projects
• Representation: Department representative to auditors, Clients and Third Parties

HSE

• Participate in QHSE audits, incident reporting and review of QHSE performances as required
• Comply with relevant safety, quality and environmental control procedures and instructions
• Use personal protective equipment and safety gear when performing assigned tasks
• Report on unsafe acts, incidents or safety violations

SPAN OF COMMUNICATION Internal: According to the matrix Organization. External: Clients, Suppliers, Subcontractors, Third Parties