JOB PURPOSE :Responsible for leading and managing the unit PM/PLs in the successful execution of Unit’s Projects according to the Projects Vision and Goals.
KEY ACCOUNTABILITIES
Contract Management:
- Ensures the effective implementation of the procedure by the unit PM/PLs and the bellow tasks are effectively implemented by them.
- Assure effective Contract Review, Contract Summary update and transfer of ownership from Proposals to Projects
- Reviews & challenges Internal Reports, Contract Summary Updates, Project KPIs report & Project Critique.
- Ensures the project’s ‘Letter of Good Performance’ is obtained and Client Satisfaction questionnaire is filled in.
- Ensures all Client’s claims for the projects of the unit are closed most cost effectively.
- Ensures Project risks are effectively identified and mitigated.
Order to Project Close Out:
- Ensures the implementation of the Projects Process by the Unit PM
- Ensures the availability of resources for the execution of Projects according to all the Procedures.
Issues (Risks, Claims, Complaints, NCRs, Lessons Learnt) & Improvement:
- Leading the implementation of “Issues & Improvement procedure” in their unit. Identifying and managing issues.
- Reviewing the validity of issues identified and involving the PQM as appropriate.
- Continuously Improving unit department performance.
- Contributing to the Root Cause Analysis and planning of project related improvement actions.
- Participates and represents the unit department during audits.
Project Planning and Control:
- Ensures the implementation of Project Planning and Control made by the unit PM/PLs also including LN updates.
- Gives priorities to Planning dpt. when excess of capacity.
- Reviews and resolves / mitigate issues in commitments with the PM
Reporting:
- Reports to the Geo market and Functional management.
- Escalates issues to the Geo market and Functional management.
- Submits Biweekly/Monthly Internal Reports to RPRJ, PQM and GMPRJ.
Communication management:
- Ensures the effective implementation of the ‘Interfaces Management Procedure’ by the unit PM
Interfaces management: Ensures the effective implementation of the procedure by the unit PM
- Ensures the application of Emails Distribution & Escalation Policy
Minutes of Meetings, Visit Reports & Correspondence:
- Ensures the implementation of the ‘Minutes of Meetings, Visit Reports & Correspondence procedure’ by the unit PM
Variations & Quotations:
- Ensures the implementation of the ‘Variations & Quotations procedure’ by the unit PM
- Approves the Variations according to the ‘Approval Authority Matrix’.
Projects Records Management:
- Ensures the implementation of the ‘Projects Records Management procedure’ by the unit PM
- Projects Records Management: He / She is responsible for assuring the availability of resources to the execution of this procedure.
- He / She is responsible for auditing the proper execution of this procedure.
Projects Document Control:
- Ensures the effective implementation of the procedure by the unit PM
Invoicing and Bonds IssueEnsures the effective implementation of the procedure by the unit PM
Dashboard:
- Responsible for Units PM/PLs activities regarding data maintenance and/or verification in the System.
- Controlling department performance through KPIs including Revenue, Gross Profit, Committed Stock, Backlog, On time Performance, Project Status Control,
- Reports on the basis of Dashboard.
Project Close Out:
- Ensures the effective implementation of the procedure by the unit PM
Appraisals, Recruits and people management:
- Evaluation of Unit PM/PLs capacity versus Backlog, Budget, and Forecast.
- ATR initiation and expediting.
- Candidates interviews and selection for recruitment.
- PMDP appraisals and next year objectives setting.
- Unit PM training.
- Unit PM vacation planning.
Project Management assignmentsAssigns Project managers and leaders to projects.
- Him/herself can manage projects
- Representation: Department representative to auditors, Clients and Third Parties
HSE
- Participate in QHSE audits, incident reporting and review of QHSE performances as required
- Comply with relevant safety, quality and environmental control procedures and instructions
- Use personal protective equipment and safety gear when performing assigned tasks
- Report on unsafe acts, incidents or safety violations
SPAN OF COMMUNICATION Internal: According to the matrix Organization. External: Clients, Suppliers, Subcontractors, Third Parties
