PURCHASING REPRESENTATIVE

About the job

Job Purpose:

• This position exists to prepare, handle & manage all cash purchases efficiently, in timely manner and qual standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas:

• Responsible to get strong awareness & overview of the local market suppliers, locations & contacts.
• Responsible to update & have sufficient knowledge of the day-to-day market behavior, market price historical prices, availability & unavailability of products.
• Always seeking for new sources & best markets for the consumable items.
• Coordination with storekeepers for checking the availability of products before starting to purchase process.
• Selecting suppliers & negotiating prices, delivery terms & methods. Responsible to procure items under warranty & guarantee to avoid failure due to manufacturing defects Following & coordinate with related department for after sales requested services.
• Proper handling & transportation for the purchased products to company site/stores Coordinate with quality department & requested department for verification / inspection purpose (if & when required) Coordinate between suppliers & related departments if claims may arise.
• Regular updating to the petty cash records & ensure that it is always available for Audits or review purpose.
• Preparing weekly status report about pending, purchased & ongoing purchases.

Role Accountability:

• Delivery:
• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Resolve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications products or processes or related activities.
• Business Process Improvement (Effectiveness):
• Coordinate well-defined written systems, policies, procedures, and seeking automations opportunities much as possible.

Compliance:

• Comply to related policy & procedures and work instructions.

Health & Safety:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification:

• Diploma Degree in Any relevant field.
• Certifications / Vocational

Work Experience:

• 4-6 years