Office Manager

Opportunity #377

The Client:

A live communications agency, that provides fully integrated services enabling excellence in Advertising, Events, Public Relations, and digital and social media. They work on amazing campaigns work with high-profile government and private sector corporations globally.

Role Overview:

Organize and coordinate administration duties and office procedures, create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Job Responsibilities:

• Act as the point of contact for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Organize and schedule meetings and appointments and organize office operations and procedures.
• Partner with HR to maintain office policies as necessary and with Finance to handle invoices and payments with suppliers and clients.
• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
• Manage executives' schedules, calendars, and appointments and provide general support to visitors.
• Create PowerPoint slides and make presentations Ensure office efficiency is maintained by planning and executing equipment procurement, layouts, and office systems.
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
• Manage office services by ensuring office operations and procedures are organized, correspondences are controlled, and filing systems are designed.

Job Requirements:

• Bachelor's degree in business administration, communications, or a related field.
• 2-5 years of work experience in an administrative/office management role.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical skills.
• Must be proficient with Microsoft Office and Google products.