JOB PURPOSE / OBJECTIVE 

To contribute to effective and efficient project quality management through proper management and control of all project documentations and records, including compiling of manual/computerized records, and maintenance of same in accordance with applicable technical requirements, company policies and procedures. 

 KEY ACCOUNTABILITIES 

• Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews.

• Work closely with contractors, sub-contractors, quality assurance, and quality control team members to ensure QA and project requirements for document management are being met including delivery of project final documentation.

• Development of meeting minutes and administrative tasks as necessary to support the construction team. Ensuring controlled distribution of reviewed documents to team members and final document management systems.  

• Interpret contract specifications and applicable standards for project document management, including acceptance requirement for construction drawings, construction plans, procedures and reports.

• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.

• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.

• Handle records across various departments, keep other personnel updated on new document version and how to obtain access.

• Collect and register all technical documents such as drawings and blueprints in the company’s system.

• Support field inspection personnel in materials documentation processes.

• Scan and upload documents according to Company procedure.

• Ensure compliance with all applicable information security policies & procedures. 

QUALIFICATIONS & EXPERIENCE 

Education

Diploma/Graduation from the university 

Professional Qualifications

Certificates relating to valid professional qualification:  

• Competency certificate in Document Control.  

• Competency certificate in the use of Microsoft Office tools.  

• ISO 9001:2015 Auditor or Lead Auditor Certificate.  

Competency certificate in use of reputable EDMS system in project management will be considered an advantage.  

Competencies

• Communicate (written & oral) in the English language with confidence.  

• Good HSE knowledge and skills relative to the role  

• Excellent listening skills, assertiveness, and ability to coach subordinates.  

• Physically fit and able to work in extreme climatic conditions.  

• Able to perceive the mood of a customer or subcontractor and react appropriately.  

• Able to read, understand and interpret Engineering drawings.  

• Resilience under stress  

• Demonstrate ability to listen to the views of others and respond in a logical and well-thought-out manner.  

• Basic knowledge of materials  

• Good knowledge of Quality Management System  

• Excellent knowledge of documentation, computer operation, procedures & applicable ERP systems  

• Excellent use of MS office packages 

Experience

Minimum of 4 to 6 years’ experience, relating to quality works of marine engineering industries (ship & rig - buildings) .