Division Head, Expediting - Projects

JOB PURPOSE / OBJECTIVE:

The position holder is responsible for reviewing PO, Knowledge of ERP, Term, and condition. Assigned Purchase order to team to ensure timely delivery of the materials at the required destination in accordance with IMI policies and procedures, to secure the quality and timely delivery of materials and services. 

KEY ACCOUNTABILITIES:

• Verify supplier acknowledgment of Purchase Orders and assess feasibility of promised delivery dates, deliverables, and inspection activities. 
• Develop expediting strategies and follow‑up plans for critical Purchase Orders to enhance supply chain performance. 
• Plan and coordinate expediting field visits and prepare meeting minutes for internal review. 
• Advise the Purchasing team on preferred Incoterms and payment milestone structures to support timely deliveries. 
• Coordinate with suppliers and project teams to ensure timely submission of package dossier requirements as per Purchase Order schedules. 
• Expedite missing or returned documents and drawings to prevent schedule delays. 
• Conduct weekly expediting, OSD, and ESR meetings and monitor readiness‑of‑supply for critical packages. 
• Monitor manufacturers’ production schedules, identify delays or risks, and propose mitigation actions.
• Escalate critical issues to supplier management and internal teams while proposing alternatives to maintain progress. 
• Maintain accurate data in ERP and relevant systems to support effective project tracking. 
• Acquire regular material/service progress reports to support project planning and forecasting. 
• Update and track actions from project meetings to ensure visibility on material and service status.
• Identify disruptions in supplier submissions and delivery schedules through routine progress reviews. 
• Collaborate with suppliers and project teams to develop recovery plans when delivery slippage occurs. 
• Coordinate GRN posting, logistics arrangements, payments, and OSD closure while mentoring team members and supporting miscellaneous expediting tasks.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in engineering, business administration or equivalent.
• At least 9 - 12 years of experience in relevant position.