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Receptionist/Admin Assistant

6 days ago 2025/08/30
Entry level · 1+ Years of experience
500 Employees or more
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Job description

The Receptionist/Admin will be responsible for playing a pivotal role in ensuring the seamless operation of Workinton's (now known as Nestwork) branches & workspaces, contributing to sustainable growth in the dynamic workspace industry. This position involves coordinating office activities, supervising administrative staff, managing communication, supporting financial, legal & procurement procedures, and maintaining accurate records.

Responsibilities:

  • Illustrate Workinton's/Nestwork's core values and strive to achieve our mission. 
  • Create and update spreadsheets of daily transactions for accurate financial, legal & procurement tracking.
  • Coordinate workspace office activities to ensure efficiency and strict adherence to company policies.
  • Collaborate with the Admin Supervisor to support financial, legal & procurement procedures, and maintaining accurate records.
  • Supervise administrative staff, optimizing their performance through effective task delegation.
  • Prepare accurate and timely financial reports highlighting key performance indicators.
  • Support administrations department for accounts receivable, purchasing and receipting, payment of invoices.
  • Maintain parallel records of income and expenditure in financial database.
  • Handle phone calls and correspondence, including emails, letters, and packages.
  • Create and update records and databases with personnel, financial, and other relevant data.
  • Monitor stocks of office supplies and initiate orders when necessary to maintain operational readiness.
  • Ensure the branch is well-equipped to support day-to-day activities.
  • Submit timely reports and contribute to the preparation of presentations and proposals as assigned.
  • Assist team members as needed to support the overall success of the branch.
  • Collaborate with the legal team to ensure adherence to legal requirements, internal and external agreements alignment and mitigate legal risks.
  • Liaise with Alfardan Properties government relations to ensure compliance with regulatory requirements.
  • Assist in procurement-related tasks, including vendor management and contract administration.

Skills

  • Proven experience as an office administrator, office assistant, or in a relevant role.
  • Proficiency in spreadsheet software and financial management tools (Excel, Oracle, Zoho, Microsoft Dynamics etc.)
  • Familiarity with office management procedures and basic accounting principles.
  • Proficient in using MS Office and office management software (ERP, etc.).
  • Bachelor's degree in business administration or a related field.

Preferred candidate

Years of experience
Min: 1
Gender
Female
Degree
Bachelor's degree / higher diploma
Career level
Entry level
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Alfardan Group
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Alfardan Group has earned a reputation for being a leader in the premium lifestyle market. Our reputation for excellence has attracted market leading brands, experienced professionals, and bright graduates who share in our core values and passion for success. As a large regional conglomerate with premium brands across multiple industry market segments, we are committed to sustaining a high performance organization that consistently provides high quality service and products to our clients. We recognize that by attracting exceptional brands and individuals we can apply our core values that help strengthen and define our business culture. If you are driven by ambition and desire to be associated with market leading brands within an organization undergoing rapid regional expansion and having displayed a strong track record of providing its’ employees with a superior foundation for building long-term professional careers -- a place where people can learn, achieve, and grow – Then we invite you to apply and make a difference in facilitating our vision of becoming the leading lifestyle goods & services provider in the Middle East… We are currently accepting applications in the following business units: Real Estate, Hospitality, Spa, Food & Beverage, Motorcycles, Automobiles, Marine, Exchange, Trading, Engineering, Construction Equipment, Buses, Jewelry, and Holdings. Some of the brands within our growing portfolio include: BMW, Mini Cooper, Land Rover, Ferrari, Maserati, Rolls Royce, Jaguar, Piaggio, Vespa, Guera, Triumph, Ducati, KTM, BMW Motorcycles, Corum, Chopard, Harry Winston, Barthelay, Breguet, Gerald Genta, Christian Dior, Franck Muller, Chaumet, Jaquet Droz, Longines, Baume & Mercier, Piaget, Dominator, Dalla Pieta Yachts, Doral, Mercury, Cruisers Yachts, Riva, St. Regis, Scania, Volvo,Spa Chakra and Bice.

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