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Key Responsibilities
• Provide high-level administrative and support to the Compliance Department
• Review, check, and organise client contracts and employment documentation, ensuring accuracy and completeness
• Maintain compliance records, filing systems, and databases in an orderly and up-to-date manner
• Liaise with internal teams and international clients across different time zones, ensuring timely communication and follow-up
• Assist in the preparation of reports, correspondence, and compliance-related documents
• Support onboarding processes for new clients and employees under the company
• Flag discrepancies, inconsistencies, or risks identified in contracts or documentation to the Compliance team
• Manage calendars, meetings, and administrative workflows for the department
• Respond promptly to client queries, both written and verbal, in English and French
• Adapt to shifting priorities and deadlines in a multi-jurisdictional, global business environment
Experience:
• Minimum 2–3 years of experience in an administrative, PA, or back-office role
• Prior experience in a compliance, legal, HR, or financial services environment is a strong advantage
Skills & Competencies:
• Exceptional attention to detail — accuracy is non-negotiable in this role
• Strong organisational and time management skills
• Ability to handle confidential information with discretion and professionalism
• Comfortable working flexible or extended hours when required to support clients in different time zones
• Proactive, self-motivated, and solutions-oriented mindset
• Ability to work both independently and as part of a collaborative team
• Confident communicator — both written and verbal
Languages:
• Fluent in English and French (written and spoken) — essential
Kindly consider your application unsuccessful should you not be contacted within 7 working days.
You'll no longer be considered for this role and your application will be removed from the employer's inbox.