Job Title: Executive Assistant to the Managing Partner

Job Summary

As an Executive Assistant to the Managing Partner, the candidate will provide high-level administrative and operational support while managing executive schedules, communications, meetings, correspondence, reporting, and daily coordination activities. The role requires a highly organized, proactive, and detail-oriented professional capable of preparing, maintaining, and following up on company reports, business summaries, operational updates, and management presentations with accuracy, confidentiality, and professionalism.

Key Responsibilities

Executive & Administrative Support

• Manage managers daily schedule, meetings, appointments, and travel arrangements
• Coordinate internal and external communications on behalf of the manager
• Prepare reports, presentations, summaries, and meeting notes
• Follow up with department heads and ensure execution of action points
• Screen calls, emails, and requests while prioritizing urgent matters
• Organize confidential documents and maintain proper filing systems

Business Coordination

• Liaise with suppliers, clients, banks, consultants, and partners
• Coordinate with accounting, purchasing, operations, HR, and logistics teams
• Support the manager in strategic projects, expansion plans, and operational follow-ups
• Track deadlines, payments, licenses, contracts, and renewals

Personal & Family Assistance

• Assist with selected personal errands and family coordination
• Manage personal appointments, reservations, and schedules for the manager and family when needed
• Coordinate travel, events, gifting, and household-related arrangements
• Handle highly confidential personal matters with absolute discretion

Communication & Representation

• Represent the manager professionally in meetings and communications
• Maintain strong relationships with clients, suppliers, and stakeholders
• Ensure smooth information flow between the manager and different business units

Qualification

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 2–4 years of experience as an Executive Assistant or in a similar role
• Strong proficiency in Microsoft Office
• Strong organizational, reporting, and communication skills
• Ability to multitask, prioritize, and work under pressure
• Experience in manufacturing or food processing industries is a plus