Contracts & Proposals Specialist

Job Summary:

The Contracts & Proposals Specialist is responsible for overseeing the preparation, coordination, and management of proposals and contracts. This role ensures compliance with legal and regulatory standards, supports risk management efforts, and maintains strong cross-functional coordination across departments to meet project and business goals.

Key Responsibilities:

• Summarize RFPs and coordinate with relevant departments to collect technical inputs for proposal development.
• Deliver proposal information to the technical writing team to ensure timely submission.
• Manage and maintain subcontractor records; provide monthly reporting on subcontractor performance.
• Support proposal planning and coordinate leads identified by the business development team.
• Collaborate with the General Counsel on legal matters related to contracts and proposals.
• Oversee cost control, planning, and document control activities across projects.
• Coordinate with the finance department to ensure timely invoicing and payment collection.
• Develop risk management systems and contingency plans for proposals and ongoing contracts.
• Ensure compliance with internal policies, procedures, and applicable legal requirements.
• Monitor and analyze project costs, contractual compliance, and performance metrics.
• Maintain complete and accurate contractual documentation and records.
• Provide interpretation and implementation support of contract terms across departments.
• Support contract negotiations with clients, subcontractors, and vendors as needed.
• Assist in internal audits and ensure preparedness for external reviews when required.
• Establish and track annual objectives for contracts and proposals.
• Manage business continuity efforts and crisis management planning.

Requirements:

• Bachelor’s degree in Business Administration, Commerce, Economics, or a related field.
• Minimum of 5 years of experience in a similar role, including contract drafting, review, and negotiation.
• Proven experience in proposal planning and development.
• Residing in Kuwait.
• Fluent in English.
• Familiarity with US DOD contracts and regulations.