Assistant Office Manager

Assistant Office Manager

The position will report to branch Operation Manager and General Manager.

JOB DUTIES:

- Communicate, assist our CPA accountant, HR and PEO partner, customs brokers, attorney and all business contacts, providers of business as office administrator.

- Entry of all accounts payable, accounts receivable on ORACLE Netsuite software.

- Follow up and assist our PEO, HR partner with all new hire, employee hour reports, termination, payroll related processes and all.

- Assists with posting jobs in channels, hiring processes for open job positions in the company.

- Follow up with payment schedules and process all business banking deposits.

- Process expense, purchase price, vendor and all needed reports for business.

- Following up and placing office and warehouse operations supply orders online.

- Managing agendas, travel arrangements, appointments etc. for the upper management

- Reading and taking the necessary action for daily letters received in company.

- Assisting e-commerce customer service department when needed as a support.

- Attends meetings for company with any third party business if required by General Manager for presentation or negotiations.

Basically the office administrator is full responsible for all office activities with manager responsibility.

QUALIFICATIONS:

- Associates (or higher level education) degree on business administration, marketing, sales, finance or related administrative degrees.

- Knowledge of basic accounting principles with at least one year of bookkeeping (accounts payable- accounts receivable) experience

- Knowledge and experience with human resources processes.

- Great written and verbal communication skills in English for great results in management.

- Experience and perfect skills on office programs for reporting and presentations (Microsoft Outlook, Excel, Word, Powerpoint...)

All experience & skills below is a big plus for the position requirements.

+Accounts payable-receivable bookkeeping experience

+Basic HR process experiences

+Oracle Netsuite software experience

+Customer service experience

+Purchasing experience

+Productivity, multitask work skills, time management, problem solving, professional work ethic, discipline, responsibility and giving feedbacks to managers on time is the key for the success in this position.