Secretary

Job Summary:

The Executive Secretary to the GCC Director provides high-level administrative and organizational support to ensure the efficient operation of the GCC office. This role is responsible for managing the Director’s schedule, coordinating communications across GCC markets, and supporting reporting and administrative processes in alignment with headquarters’ requirements.

Key Responsibilities

• Calendar & Meeting Management
  • Manage and maintain the GCC Director’s calendar, including scheduling meetings, appointments, and internal/external engagements
  • Coordinate meeting logistics, prepare agendas, and ensure timely follow-ups on action items
  • Arrange and support executive-level meetings with GCC country heads and stakeholders
• Travel Coordination
  • Plan and organize domestic and international travel, including flights, accommodation, visas, and itineraries
  • Ensure all travel arrangements align with company policies and executive preferences
• Administrative & Approval Processes
  • Handle and track internal approval workflows (e.g., expenses, contracts, and requests)
  • Maintain organized documentation and records for easy retrieval and compliance
• Communication & Coordination
  • Act as a key point of contact between the GCC Director and internal/external stakeholders
  • Coordinate communication with GCC country heads and functional teams
  • Draft, review, and manage correspondence, reports, and presentations
• Reporting & HQ Coordination
  • Compile, prepare, and submit reports required by headquarters in a timely manner
  • Follow up with GCC markets to gather necessary data and ensure accuracy and completeness
  • Support the Director in preparing business updates, presentations, and executive summaries
• General Administrative Support
  • Ensure smooth day-to-day administrative operations of the GCC Director’s office
  • Maintain confidentiality and handle sensitive information with discretion

Qualifications & Skills

• Bachelor’s degree in Business Administration or a related field
• Minimum 3–5 years of experience as an executive secretary or administrative assistant, preferably supporting senior management
• Strong organizational and time management skills
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with ERP or approval systems is an advantage
• Ability to multitask, prioritize, and work under pressure in a fast-paced environment
• High level of professionalism, discretion, and attention to detail.