Executive Secretary

The Executive Secretary plays a crucial role in ensuring the smooth operation of an executive's office. This position requires a highly organized individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Secretary will be responsible for providing administrative support to senior management, facilitating communication, and ensuring that the office runs effectively. This role is ideal for someone who thrives in a fast-paced environment and possesses excellent communication and interpersonal skills.

Responsibilities:

1. Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
2. Prepare and edit correspondence, reports, and presentations to ensure accuracy and professionalism.
3. Act as a liaison between the executive and internal/external stakeholders, ensuring effective communication.
4. Maintain filing systems and ensure that all documents are organized and easily accessible.
5. Coordinate and plan events, meetings, and conferences, including logistics and materials preparation.
6. Handle confidential information with discretion and maintain the highest level of confidentiality.
7. Assist in budget preparation and expense tracking for the executive's office.
8. Conduct research and compile information as needed to support executive decision-making.
9. Provide general administrative support, including answering phones and managing office supplies.
10. Continuously seek ways to improve office efficiency and streamline processes.

Preferred Candidate:

1. Proven experience as an executive secretary or in a similar administrative role.
2. Exceptional organizational and time-management skills.
3. Strong written and verbal communication abilities.
4. Proficiency in Microsoft Office Suite and other relevant software.
5. Ability to work independently and as part of a team.
6. Attention to detail and problem-solving skills.
7. Ability to handle multiple tasks and prioritize effectively.
8. Strong interpersonal skills and a professional demeanor.
9. Experience in a multicultural environment is an advantage.
10. Flexibility and adaptability to changing priorities.

Salary Range: AED 8 K to AED 10 K