Office Administrator

The main responsibilities of the Office Administrator will include:

Office Maintenance:

• Manage and maintain office supplies, equipment, and facilities
• Coordinate with service providers for office maintenance needs

Office Administration:

• Provide administrative support to team, including scheduling meetings, preparing documents, and handling confidential information.
• Assisting senior management with various tasks relating to the management and administration of the business.
• Liaise and follow up with stakeholders of various tasks as instructed.

Human Resources:

• Assist in recruitment processes by coordinating interviews and managing candidate communications.
• Facilitate onboarding process for new hires.
• Maintain employee records and support outsourced HR services provider with issuing and renewing employee documents.
• Ensure teams’ compliance with all HR policies and procedures and assist with the development and implementation of new policies and procedures as needed.
• Manage employee health insurance policies.
• Support team with drafting and issuing official letters and documents.

Government Relations:

• Support HR service provider with issuing and renewing company documents.
• Handle government relations and ensure compliance with local regulations.
• Maintain good standing on company’s government portals.

Marketing:

• Support and manage outsourced marketing agency with their work including recurring social media posts, website blog posts, and email newsletters.
• Manage participation in events, including complete planning and logistics.
• Coordinate with outsourced web developers for company website maintenance.
• Regularly update website content to ensure accuracy and relevance.
• Support team in marketing projects such as rebranding, and website redesign.

In addition to the above, the Office Administrator is expected to coordinate and work effectively with other members of the team, and to assist with furthering the goals of the company in general, and business development goals in particular, including where this may involve work that is not strictly related to their day-to-day responsibilities.