Executive Secretary

On behalf of our client, we are seeking an Executive Secretary who will be responsible for managing communication between the CEO, external clients, and internal management teams at different levels. The role includes organizing meetings, preparing presentations, managing the CEO’s calendar, and ensuring smooth communication across all teams. Responsibilities Manage calendars, organize meetings, and prepare meeting agendas and minutes Support the CEO and other management levels with daily administrative tasks and meeting coordination Handle professional correspondence (emails, letters, documents) Arrange executive travel and logistics Act as a liaison between internal teams and clients, ensuring smooth communication Handle confidential information and maintain high standards of organizational efficiency Utilize Microsoft Office tools (especially PowerPoint, Excel, and Word) to create presentations, reports, and correspondence Support the use of Oracle ERP and other internal platforms to assist teams Maintain a high level of professionalism when interacting with various management levels Participate in and assist with government platform interactions such as Etimad Requirements Bachelor’s degree in Business Administration or a related field 3-4 years of experience as an Executive Secretary or in a similar role with IT sector is preferred Fluent in both spoken and written English Familiarity with Oracle ERP preferred Knowledge with government platforms such as Etimad is a plus Advanced proficiency in Microsoft Office: PowerPoint, Excel, Word Strong communication skills: Highly articulate, professional, and comfortable Excellent organizational skills and the ability to manage multiple priorities