KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51stlargest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Our newest opportunity is for a talented Document Controller to join our team,based in Madinah, Saudi Arabia. 

We envisage success in this role to include;

• Previous experience working for a main contractor on large-scale construction projects.
• Proven experience on mega projects within the construction or infrastructure sector.
• Strong working knowledge and hands-on experience using Aconex as the primary Electronic Document Management System (EDMS).
• Demonstrated experience managing document control processes within a construction consultancy or contractor environment.
• Managing all project documentation in accordance with the project's Document Control Procedures and Quality Management System.
• Administering and maintain the Electronic Document Management System (EDMS), ensuring all project documentation is accurately recorded, controlled, distributed, and archived.
• Demonstrating advanced technical knowledge of document control systems, Common Data Environments (CDE), and EDMS platforms, particularly Aconex, with working knowledge of SharePoint considered advantageous.
• Processing incoming and outgoing correspondence, technical submissions, transmittals, RFIs, shop drawings, material submittals, reports, specifications, and other project documentation.
• Managing document workflows, approvals, revisions, metadata, document numbering, status codes, distribution matrices, and document registers in accordance with project procedures.
• Monitoring document review cycles, overdue actions, pending approvals, and turnaround times, proactively following up with project stakeholders to ensure timely responses.
• Plan, prioritise, allocate, and manage document control workloads effectively to support project milestones and delivery schedules.
• Maintaining exceptional attention to detail when reviewing document titles, revision histories, attachments, workflow routes, numbering conventions, and distribution lists.
• Producing regular document control reports, dashboards, registers, and key performance metrics for the project leadership team.
• Supporting project teams, contractors, consultants, and client representatives in the correct use of Aconex and document submission procedures.
• Ensuring all documentation complies with contractual requirements, client standards, project procedures, and quality management systems.
• Identify process inefficiencies, document control issues, system gaps, and non-compliance, proposing practical solutions and continuous improvement initiatives.
• Coordinating closely with engineering, commercial, construction, and project management teams to facilitate efficient information flow across the project.
• Maintaining confidentiality, security, and integrity of all project documentation throughout the project lifecycle.

To be successful in this dynamic opportunity, we envision that your career journey to date will include 8/ 10 years work experience of which 5 must be in KSA or GCC countriespartnered with a Diploma or Bachelor degree in Business Administration or similar. 

A mix of contractor and consultancy background is mandatory. 

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.