Admin Assistant

The Admin Assistant role in Hazmieh, Lebanon, is a pivotal position that supports the daily operations of the organization. This role is designed for individuals who are detail-oriented, organized, and possess excellent communication skills. The Admin Assistant will be responsible for managing office tasks, facilitating communication between departments, and ensuring that administrative processes run smoothly. This position is ideal for someone looking to grow their career in a dynamic environment while contributing to the overall efficiency of the organization.

Responsibilities:

1. Manage and organize office files, documents, and records to ensure easy access and retrieval.
2. Assist in scheduling meetings, appointments, and travel arrangements for staff and management.
3. Prepare and distribute internal and external communications, including emails, memos, and reports.
4. Support the finance department with basic bookkeeping tasks, including invoicing and expense tracking.
5. Coordinate office supplies and inventory management to ensure the office is well-stocked and organized.
6. Provide customer service support by responding to inquiries and resolving issues in a timely manner.
7. Assist in the preparation of presentations and reports for meetings.
8. Maintain office equipment and liaise with service providers for repairs and maintenance.
9. Implement and maintain office policies and procedures to enhance operational efficiency.
10. Contribute to team projects and initiatives as needed, fostering a collaborative work environment.

Preferred Candidate:

1. Strong organizational skills and attention to detail.
2. Excellent verbal and written communication skills.
3. Ability to multitask and prioritize effectively in a fast-paced environment.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Experience with office management software and tools.
6. Demonstrated problem-solving abilities and a proactive approach to tasks.
7. Ability to work independently as well as part of a team.
8. Positive attitude and willingness to learn and adapt.
9. Strong time management skills and ability to meet deadlines.
10. Previous experience in an administrative role is a plus.