Project Coordinator / Sales Coordinator – Project

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employeesoperating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

Xylem |ˈzīləm|

The tissue in plants that brings water upward from the roots;

a leading global water technology company.

Xylem, a leading global water technology company dedicated to solving the world’s most challenging water issues, is the leading global provider of efficient, innovative and sustainable water technologies improving the way water is used, managed, conserved and re-used. Our international team is unified in a common purpose: creating advanced technology and other trusted solutions to solve the world’s water challenges. We are committed to creating an organization of inclusion and diversity, where everyone feels involved, respected, valued and connected, and where everyone is free to bring their authentic selves and ideas.

If you are excited and passionate about helping us #letssolvewater, we want to hear from you! For more information, please visit us at www.xylem.com​.

We Offer You More Than Just “A Job”

• Professional Development – To advance the capabilities of our people, we offer a wide variety of experiences to support our employees’ professional growth and continuous learning.
• Total Rewards – We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.
• Watermark – Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.
• Employee Networks – Our Employee Networks provide a professional, supportive network for employees from diverse backgrounds, including Women’s, LGBT+ and Allies, Veteran’s, People of Color and Allies, Emerging Leaders, and Working Parents Networks.

The Role: Project Coordinator / Sales Coordinator – Project

The Project Coordinator / Sales Coordinator is responsible for supporting tendering and project execution processes. The individual will be actively involved in coordination, documentation, and execution tracking to ensure projects are delivered on time and meet customer requirements.

The role requires close coordination with cross-functional teams including sales, procurement, and site teams. The Project Coordinator will act as a key point of contact for internal stakeholders and clients for ongoing projects and support smooth execution from order receipt to project closure.

This role focuses on execution excellence, coordination efficiency, and maintaining strong client and vendor communication throughout the project lifecycle.

Part 1. List the essential functions and major activities in order of their importance

• Support safe work practices and ensure adherence during project execution.
• Assist in managing projects from PO acknowledgement to order execution and delivery, ensuring timelines and customer requirements are met.
• Support preparation of project plans, schedules, and execution tracking.
• Coordinate with internal teams (sales, procurement, and site teams) to ensure smooth project flow.
• Maintain and update project documentation, MIS reports, and cost tracking reports.
• Support tendering activities, including document preparation, submission, and follow-ups.
• Liaise with clients for approvals, documentation, certifications, and payment follow-ups.
• Coordinate with vendors and suppliers for timely delivery of materials and services.
• Assist in procurement processes, including PR/PO coordination and vendor comparisons.
• Facilitate communication between stakeholders and ensure timely updates on project progress.
• Help identify and escalate risks or delays and support resolution.
• Support billing, quotation preparation, and sales-related documentation.
• Ensure compliance with company processes and project documentation standards.
• Participate in continuous improvement of coordination and execution processes.
• Competency Expectations:
• Effective Communication: Ability to clearly communicate with internal teams, clients, and vendors.
• Customer Centricity: Understand customer requirements and support timely delivery.
• Coordination & Execution Focus: Ability to manage multiple tasks and ensure follow-ups.
• Team Collaboration: Work effectively with cross-functional teams.

Part 2. Describe the Person

• Graduate (Commerce / Engineering or relevant field preferred) with 12–15 years of experience in project coordination, sales coordination, or execution support roles.
• Experience in tendering, project execution, procurement coordination, and documentation.
• Knowledge of pumps and pumping systems / water industry will be an added advantage.
• Self-motivated, result-oriented, and a team player.
• Ability to manage multiple priorities and meet deadlines.
• Good communication and coordination skills.
• Basic negotiation and follow-up skills.
• Continuous improvement mindset.
• Presentable with fluency in verbal and written English.
• Ready to travel domestically as per project requirements.

(1) Include the competencies identified for the position that differentiate superior performance:

• Customer Focus
• Coordination & Execution Excellence
• Business Understanding
• Effective Communication
• Team Player
• Responsibility & Ownership

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.