Site Admin Cum Document Controller

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

• Manage and maintain site documentation, including permits, approvals, and reports.
• Handle administrative tasks such as employee records, timekeeping, and payroll coordination.
• Ensure compliance with company policies, site regulations, and safety standards.
• Coordinate with project managers, contractors, and other stakeholders for smooth operations.
• Oversee accommodation, transport, and welfare arrangements for site staff.
• Assist in procurement and inventory management for office supplies and site needs.
• Prepare reports, meeting minutes, and other required documentation.
• Address employee concerns and support HR functions related to the site.
• Plan, coordinate, and manage logistics for materials, equipment, and workforce.
• Ensure timely delivery of construction materials and equipment to the site.
• Liaise with suppliers, transport companies, and site personnel for smooth operations.
• Maintain accurate records of inventory, shipments, and deliveries.
• Coordinate transport, accommodation, and site access for workers and visitors.
• Ensure compliance with safety, customs, and site-specific logistics regulations.
• Handle emergency logistics requirements and troubleshoot delays.
• Work closely with procurement, warehouse, and project teams to optimize supply chain operations.

• Bachelor's degree or equivalent experience in administration or a related field.
• Minimum 3-5 years of experience in site administration, preferably in oil & gas projects.

• Strong knowledge of site operations, documentation, and compliance requirements.
• Proficiency in MS Office (Excel, Word, Outlook) and site management software.
• Excellent communication and organizational skills.
• Ability to work in a remote location with challenging site conditions
• trong knowledge of logistics, warehousing, and material handling.
• Experience in managing transportation, freight forwarding, and customs clearance.
• Proficiency in logistics software and MS Office.
• Excellent problem-solving and communication skills.
• Ability to work under pressure in remote site conditions.