Receptionist

Receptionist - UAE

Job Purpose:

To ensure the front desk welcomes guests positively (both face to face and switchboard) and executes all administrative tasks to the highest quality standards.

Key Accountabilities:

• Receives, welcomes and books visitors as soon as they arrive at the office and maintains office security by following safety procedures and controlling access via the reception desk (monitor log book).
• Ensure all visitors are appropriately signed in and are aware of health and safety issues (such as fire assembly point).
• Directs visitors to the appropriate person or department.
• Accepts delivery of documentation/parcels and advises addressee and co-ordinates documentation/parcels out of the office.
• Maintains the reception area, ensuring it is kept in a clean and tidy condition. Report any maintenance work to the concern department
• Answer, screen and forward incoming phone calls and maintains employee contact details.
• Takes and passes on messages. Determines when something is urgent and expedites a response.
• Performs clerical tasks such as hotel and travel bookings, copy typing, and visa data.
• Maintains office and pantry supplies. Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings as required. Manage internal room bookings.
• Perform other clerical duties such as filing, photocopying, transcribing, typing.

Qualification and Licenses requirement:

• High School Certificates/Diploma
• Proficiency in both verbal and written English