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Executive Assistant to CEO

Today 2026/09/10
Other Business Support Services
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Job description

Black & Grey HR is looking for a highly organized and proactive Executive Assistant to support the CEO in managing priorities, tracking key action items, and ensuring timely closure of decisions and initiatives within a logistics/shipping environment. The role requires strong coordination, stakeholder management, follow-up, and communication skills to ensure smooth execution across all business functions. 

Key Responsibilities


- Manage the CEO’s calendar, meetings, travel, and daily priorities.

- Prepare meeting agendas, presentations, MOMs, and track action items for closure.

- Maintain and monitor the CEO Business Action Tracker (BAT) with timelines and ownership.

- Coordinate with internal and external stakeholders to ensure timely execution and escalate delays when required.

- Draft professional emails, reports, memos, and presentations on behalf of the CEO.

- Act as a liaison between the CEO’s office, senior leadership, clients, and international partners.
- Manage confidential records, correspondence, and documentation.
- Handle administrative coordination including travel, visas, insurance claims, and networking activities.
- Provide weekly updates on pending actions, priorities, and closure status.


Requirements

- 5+ years’ experience as an Executive Assistant supporting senior leadership/CEO within the logistics or shipping industry is mandatory.


- Strong organizational, multitasking, and follow-up skills.


- Excellent communication and documentation abilities.


- Ability to manage confidential information with professionalism.


- Strong stakeholder management and coordination skills.


- Proficiency in MS Office, presentations, and reporting tools.



Benefits- Attractive Salary + Benefits


This job post has been translated by AI and may contain minor differences or errors.
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