Elementary School Secretary

Position Overview:

We are seeking a dynamic and enthusiastic Elementary School Secretary to join our dedicated team.

This is an exciting opportunity for a secretary who is passionate about education and is eager to contribute to the academic success of our students.

Job Purpose

Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running 
of the Elementary School office. Acts as an ambassador to the school and performs in an efficient, 
professional, and confidential manner all job duties.

Job Scope

Responsible for managing all secretarial functions of the Elementary School office. 

Key Responsibilities:

• Models and encourages a culture of kindness in support of the GEMS/DAA core values and 
  upholds the mission and ethos of the school.
• Acts as an ambassador for the school and performs all job duties in an efficient, professional, 
  and confidential manner. Takes initiative to improve systems and processes to aid in efficiency 
  and effectiveness.
• Maintain high quality communication from and within the school office. Liaise with tact and 
  diplomacy with school staff, students, parents and visitors.
• Responsible for managing all secretarial functions of the Elementary School office. 
• Generate and process daily office e-mails and telephone calls
• Perform a wide variety of general secretarial duties including the maintenance of accurate and 
  detailed records, databases, and filing systems.
• Maintain Line Managers’ appointment calendar as well as all his/her professional communication 
  and public relations needs.
• Compile information from various sources to generate reports; prepares, collate and distribute 
  weekly, monthly and annual reports as required.
• Assist in training and monitoring the work of temporary secretaries, student assistants and other 
  clerical staff.
• Review and update all documentations, calendars and all school related activities. Organize and 
  coordinate office management activities and oversees school events. Communicates information 
  to faculty, staff, parents, and students.
• Maintain office supply records. Order, store and issue supplies and materials pertinent to the 
  function to which assigned.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Respond to telephone calls and enquiries courteously and direct calls to appropriate school 
  personnel.
• Work in tandem with all other secretaries creating a positive team ethos.
• Assist with parent issues, trying best to solve them in timely and professional manner.
• Provide information in regards to school programs, events, functions, activities, examinations 
  and timings.
• Initiate effort and energy beyond the typical work day, where the tasks require additional 
  commitment.
• Attend staff meetings and serves on committees as required.
• Perform other duties as requested by direct & dotted reporting line managers / supervisors.