Job description
Training · Arrange the training schedules for the crew, update the records, and share with all, including the Operations division and HSEQ division, on a weekly basis.
· Consolidate completed training certificates.
Through Logging, scanning, and updating on the ERP/crewing System and the crew file folders, update the records, share them with all, including the Operations division and HSEQ division, on a weekly basis.
· Ensure the attendees have attended the training as per schedule, and certificates are received on time.
· Submit a notification report to the supervisor on nearly expiring training certificates and assist with renewal.
· Ensure valid certificate copies are archived in Crew files in both soft & hard copies.
· In coordination with the HSEQ team, provide induction and orientation for the new crew.
Crew Management · Maintain a record for a return ticket and an unused ticket to notify seniors before a no-show.
· Check & verify the credentials submitted by applicants properly and conduct a reference check if required.
· Liaise with the Government Relations team for the visa-related process and procedures.
· Endorse crew PPE and related onboarding matters.
· Ensure that offshore travel documents as per client requirements are valid before their boarding and renewal before the expiry.
· Update crew movement/assignment and related information on the client’s portal.
· Arrange renewal of mandatory certificates, medical follow-up, and various client requirements.
· Circulate with the team, receive notifications related to the crew or any matters.
· Submitting crew sign-on/sign-off requests to the client.
· Request transport arrangements for medical or reports, arrange training, and related matters.
Visa Medical and Offshore Medical · Arrange a schedule for visa and offshore medical for crew and office staff.
· Acquire an update for the release of the medical report.
· Upload/submit the offshore medical result to the client for approval (if required) Clients Optima Applications · Prepare the completion of the required documents for the application of the Optima card.
· Encode the application process via the client’s portal.
· Check approved application, receive, and encode the client’s Optima card.
Crew File & Reporting · Prepare, update, and maintain crew files by encoding, uploading, and filing.
· Updated and maintain crewing software(s).
· Preparing crew document expiry reports every 15 days.
· Regularly updating crew matrix records.
Diploma or higher secondary school certificate or equivalent, Knowledge using ERP, Knowledge in SCTW95, and Flag requirements.
Computer literate with the ability to learn new software.
Experience: 3+ years in Crewing Administration.
Skills: Ability to work in a multi-cultural environment.
Very organized and able to multitask Good attention to detail Good English communication skills, both oral and in writing Flexible (Work may require occasional weekend and/or evening work).
This job post has been translated by AI and may contain minor differences or errors.
