Administrative Assistant/Document Controller (UAE National)

Job Description
Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.
Key Accountabilities and Responsibilities include, but are not limited to:
- Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.
- Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
- Organize complex regional and international travel, including visa support when required.
- Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
- Conduct research for vendor sourcing and manage office supplies and pantry inventory.
- Assist with onboarding new staff and support office events.
- Provide support for project and bid submissions.
- Deliver administrative support such as document typing, editing, and translation processing.
- Collaborate effectively with team members locally and remotely to complete tasks and projects.
- Maintain open and professional relationships with colleagues and management.
- Offer flexibility and coverage for other administrative staff when needed.
- Ensure tasks are completed in line with provided training and guidelines.
- Follow safe work practices and adhere to company policies for planning and executing tasks.
- Uphold Stantecâs Core Values and ensure work aligns with the companyâs Quality Systems and Project Quality Procedures.

Qualifications
Person Specifications and Qualifications:
- Degree or Diploma/ Certificate from a recognized institute.
- Fluent English and Arabic, spoken and written is essential
- Demonstrated proficiency in using Microsoft Outlook, Word, Excel and PowerPoint
- Valid Driving License preferred
- A flexible approach to working hours
- Be of the highest caliber: punctual a flexible approach to working hours, with occasional weekend work if required.
- Professional presentation of self, courteous and helpful, always acting as an ambassador on behalf of Stantec
- Punctual, reliable and flexible approach
- Ability to work independently and well as part of a team
- Self-motivated and ability to take responsibility
- Able to demonstrate proficiency in the responsibilities of the role
- The ability to manage workload, work autonomously, reviewing own work on a regular basis, with consistent attention to detail, while consistently meet objectives.
- Maintain a high degree of responsibility, discretion and confidentiality.
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