Administrative Assistant

Job Description:

Provide administrative services to individual(s) or a department, including calendar management, travel arrangements, expense reporting, correspondence, reception/switchboard, filing, mail delivery and external courier services, data entry, document management services, records management, office security, budget monitoring and office supply orders. Book meetings, document meeting procedures and arrange special events. May provide administrative services to a site/location, typically in the area of print production, mail services and conference room setup. May handle special projects of administrative nature.

Job Requirements:

Job Purpose

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the smooth operation of daily business activities. This role is critical for maintaining efficiency and supporting team members across various functions.

Key Responsibilities

• Organize and maintain files, records, and office supplies.
• Support onboarding processes for new employees.
• Coordinate internal and external events as needed.
• Ensure compliance with company policies and procedures.
• Perform other administrative tasks as assigned.
• Track and manage daily office operations to ensure smooth workflow.
• Support operational and administrative field processes as required.
• Assist with vehicle fleet management and related documentation.
• Responsible for managing and coordinating office facilities operations to ensure a safe and efficient work environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3–5 years in an administrative or office support role.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Problem-solving and multitasking abilities.

Operating Company:

Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate.  Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes.  An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening.  Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.