Stakeholder Coordinator (WAFI)

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

**Key Responsibilities**

**WAFI Readiness & Gap Closure**

• Verify and validate project readiness against all WAFI requirements
• Confirm land ownership documentation, regulatory permits, approved designs, executed contracts, and project schedules
• Establish and maintain a comprehensive WAFI gap register with clearly assigned accountability and defined closure deadlines
• Identify and resolve all submission gaps prior to regulatory review to ensure compliance

**WAFI Submission Management**

• Prepare, coordinate, and oversee the complete WAFI submission package
• Ensure comprehensive alignment across all technical drawings, project schedules, contractual agreements, and phasing documentation
• Implement strict document version control protocols to ensure only approved and authorized documents are submitted to regulatory authorities

**Escrow & Financial Coordination**

• Coordinate the establishment and activation of escrow accounts in accordance with regulatory requirements
• Ensure payment structures are aligned with verified construction progress and contractual milestones
• Monitor and validate all escrow drawdowns against documented site progress
• Identify and escalate any discrepancies between financial claims and actual construction advancement

**Regulator Coordination (REGA)**

• Serve as the primary point of contact for all WAFI-related regulatory communications
• Track, document, and manage all regulator comments, queries, and directives
• Coordinate comprehensive responses across all stakeholders, including the developer, project management consultant, and contractor
• Ensure consistency, accuracy, and clarity in all regulatory submissions
• Ensure timely and complete resolution of all regulatory comments and requirements

**Post-License Compliance**

• Monitor project execution against the approved WAFI schedule and specifications
• Track and document all changes to project scope, design, phasing, or timeline
• Determine when WAFI variation requests are required and coordinate necessary updates with regulatory authorities
• Maintain ongoing compliance with all regulatory requirements throughout the project delivery lifecycle

**Tracking & Reporting**

• Maintain comprehensive WAFI documentation covering all submissions, approvals, and identified risks
• Provide regular status reports to management detailing progress, delays, and required actions
• Deliver clear visibility on approval progress, regulatory blockers, and compliance status

• Proven experience in stakeholder management, coordination, or a similar administrative role
• Excellent written and verbal communication skills in English
• Strong organizational and time management abilities with the capacity to manage multiple priorities simultaneously
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent tools
• Demonstrated ability to build and maintain professional relationships across diverse groups
• Experience with meeting coordination, scheduling, and event planning
• Strong attention to detail and commitment to accuracy in documentation
• Ability to work collaboratively in a team environment and support cross-functional initiatives
• Problem-solving skills and a proactive approach to addressing stakeholder needs
• Experience with project management tools or stakeholder engagement platforms (preferred)
• Familiarity with stakeholder mapping and engagement best practices (preferred)
• Knowledge of corporate governance or organizational management principles (preferred)

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.