OFFICER, PURCHASING - Yanbu

Requisition ID:27648 

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 Group Overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design &  development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

  • Electrical, Electromechanical and Civil Engineering Construction

  • Manufacturing and Marketing Electrical Construction Products

  • Allied Engineering Services

 Our Main Divisions:

  • alfanar electric

  • alfanar Construction

  • alfanar Building Systems

Job Purpose

This Position exists to assist in performing purchasing tasks efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

• Responsible for preparing and sending Request for Quotation. 
• Responsible for updating the Vendors database.  
• Responsible to maintain the project wise quotations on a shared folder for ready reference.      
• Responsible for preparing POs in coordination with Purchase Engineer.
• Responsible for drafting letters, Office notes etc in consultation with Purchase Engineer.
• Responsible for finalizing the PO (in SAP system only) as per feedback from accountant account payable or site team in coordination with concerned Purchase Engineer.    
• Update Purchase Order Status Report as per approved quality document on daily basis.
• Maintain up to date filing of Purchase Orders.
• Responsible to initiate the evaluation of supplier for his assigned projects, get the feedback from concerned PM and update the evaluation sheet accordingly.  
• Responsible to maintain documentation requirement of periodical ISO audits.

Role Accountability

Delivery:
Perform the planned activities to meet the operational and development targets as per delivery schedules.
Utilize resources effectively to achieve objectives within efficient cost and time.
Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving:
Resolve any related problems arise and escalate any complex operational issues.
Quality:
Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.  
Business Process Improvement (Effectiveness):
Coordinate well-defined written systems, policies, procedures, and seeking automations opportunities as much as possible.
Compliance:  
Comply to related policy & procedures and work instructions.
Health & Safety:
Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification
Diploma Degree in Administration Institute


Work Experience
2 to 5 Years


Technical / Functional Competencies
Work under pressur
Negotiation
Project Management
MS Office
Teamwork
Time Management
Well Organized
Communication
Creativity
Initiative
Analytical thinking