Contract Administrator

The Contract Administrator plays a pivotal role in managing and overseeing contracts within an organization. This position involves ensuring that all contractual obligations are met, facilitating communication between stakeholders, and maintaining compliance with legal and regulatory requirements. The ideal candidate will possess a keen eye for detail and strong organizational skills to navigate the complexities of contract management effectively.

Responsibilities:

• Draft contracts and agreements in line with company policies and project requirements.
• Ensure contractual terms comply with legal requirements and internal standards.
• Prepare the project correspondence notice and letter in coordination with the Project team as per the conditions of the contract.
• Assist in the preparation of Extension of Time (EOT) and cost claims, and negotiation of settlements.
• Maintain contract records and ensure all parties meet contractual obligations.
• Track contract variations, change orders, and extensions of time.
• Track Engineer instructions, approvals, and deliverables.
• Coordinate with project teams to ensure accurate scope definition and risk allocation.
• Maintain a comprehensive record of contracts, correspondences, notices, and approvals.
• Ensure all contractual actions adhere to legal, regulatory, and company compliance requirements.
• Prepare regular reports on contract status, risks, and actions required.
• Assist in the preparation of the final account reconciliation.
• Coordinate subcontractor close-out documentation, final payments, and release of guarantees.

Preferred Candidate:

1. Strong analytical and problem-solving skills.
2. Excellent communication and negotiation abilities.
3. Detail-oriented with a focus on accuracy.
4. Ability to work independently and as part of a team.
5. Proficient in contract management software and Microsoft Office Suite.
6. Strong organizational skills and the ability to manage multiple projects simultaneously.
7. Knowledge of legal terminology and contract law.
8. Experience in project management is a plus.
9. Adaptability to changing priorities and deadlines.
10. Commitment to continuous professional development.