Assistant Manager - Administration

Redefining Sustainability | Innovating for the Future | Creating a Lasting Impact

Botanica is a subsidiary of Red Sea Global and is part of the Red Sea Global Group of companies. We specialize in providing dedicated sustainable greenery across Red Sea Global’ s destinations ensuring careful integration of new species with local flora.

As a subsidiary, Botanica benefits from shared strategic goals and collaborative initiatives within the Red Sea Global group of companies, enhancing our ability to serve our clients effectively.

Spanning over 1 million square meters, driving our planet-first approach to sustainability. Since 2020, we have cultivated over 5 million plants, with an ambitious goal of 30 million by 2030, shaping the natural landscapes of The Red Sea & Amaala. With a team of passionate professionals—40% from the local community—and an unwavering commitment to ecological harmony, we are pioneering new global benchmarks in sustainable development.

Why Join Us?

• Sustainability at Scale: Be part of a project that’s transforming landscapes and preserving biodiversity.
• Innovate & Grow: Work with industry experts in a fast-evolving environment.
• Global Recognition: Join a company shaping the future of sustainable tourism and development.
• Work in a Natural Paradise: Contribute to world-class projects in breathtaking locations.

Be the Change. Join the World’s Most Visionary Developer

Job Purpose

• The Assistant Nursery Administration Manager plays a key role in supporting the effective and efficient operation of a landscape nursery.
• This position involves assisting with financial management, inventory control, quality assurance, stakeholder communication, and policy compliance, ensuring the smooth running of administrative processes within the nursery.

Key Responsibilities

• Budgeting & Expense Management: Assist in preparing and monitoring the budget for administration activities, track expenses, generate reports, and identify cost-saving opportunities.
• Inventory Management: Support inventory control by tracking stock levels, forecasting demand, and ordering plant materials and other necessary goods.
• Quality Control: Ensure that all plant materials and goods meet the organization’s quality standards, including inspecting deliveries, monitoring performance, and resolving any quality-related issues.
• Administrative Support: Provide administrative support across departments by managing schedules, coordinating meetings, and maintaining records.
• Operational Improvement: Assist in identifying operational inefficiencies and implement changes to enhance productivity and streamline processes.
• Stakeholder & Government Communication: Maintain regular communication with stakeholders and government bodies regarding nursery operations.
• Policy & Compliance: Assist in the development and enforcement of administrative policies and ensure compliance with internal procedures and external regulations.
• System Management & Training: Oversee nursery systems and ensure they function properly, providing necessary training to staff on system usage.
• Project Management: Collaborate with cross-functional teams on projects, ensuring proper planning, execution, and monitoring of timelines, resources, and deliverables.
• Documentation & Record-Keeping: Maintain accurate documentation of administrative activities, including contracts, leases, insurance, and employee records, ensuring legal and regulatory compliance.
• Guest Management & Official Visits: Organize and manage official visits to the nursery, ensuring a positive guest experience.
• Office Management: Oversee the organization and distribution of office space for employees, ensuring a well-maintained and efficient office environment.

Policies, Systems, Processes, and Procedures

• Follow established policies, processes, and operating procedures to ensure consistent and controlled work performance.
• Assist in preparing timely and accurate reports to meet corporate and functional requirements.

Safety, Quality & Environment

• Adhere to safety, quality, and environmental policies to ensure employee safety, regulatory compliance, and high-quality service/product delivery.

Continuous Improvement

• Contribute to identifying opportunities for process improvements, cost reductions, and productivity enhancements based on international best practices.

Internal and External Stakeholders

• Internal: Nursery Staff, Nursery Leadership, RSG Support Functions
• External: External stakeholders and government bodies as needed.

Job Requirements

• Education: Bachelor's degree in business administration, horticulture, or a related field.
• Experience: 4-6 years of experience in administration, management, or a related field.
• Skills:
  • Proficient in English, both written and spoken.
  • Strong organizational and prioritization abilities.
  • Excellent numeracy, attention to detail, and accuracy.
  • Strong analytical, problem-solving, and decision-making skills.
  • Ability to thrive in a multi-cultural environment.
  • Excellent communication skills for engaging with stakeholders, customers, and regulatory bodies.